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  1. Home
  2. Technical Exhibits
  3. Service Kit

Service Kit

  • Official Service Providers:
  • Brede/Allied Exposition - Show Service Contractor
    • Association Freight Air Freight, International
    • Shipping & Customs Brokerage Services
    • YRC - Ground Freight
  • Henry B. Gonzalez Convention Center
    • Booth Catering Services
  • Convention Data Services (CDS) Registration - Lead Retrieval Service
  • Edlen - Electrical
  • Joe Orlando, Inc. - Photography
  • Smart City - Internet
  • Security - San Antonio Police Department
  • TBD - Floral
  • Orchid Events Solutions, LLC - Housing Bureau
  • Projection, Inc. - Audio visual, Computer Rental
  • WideEmotion - Media wide screen advertising

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Audio Visual and Computer Rental Services: Order Forms

  RETURN FORM TO DEADLINE DATE
Projection Audio Visual and Computer Rental Services Projection, Inc. Advance Rate
through 7/1/2019

Brede/Allied Expositions - General Contractor: Online Ordering Information

The following items will be ordered via the Brede/Allied Expositions Online Ordering portal.

IMPORTANT NOTE: If you have any questions or need assistance to access the system, or before or after placing your order via the Brede portal, please contact BREDE/ALLIED Customer Service Dept at 407-851-0261 or email info@bredeallied.com

BREDE ONLINE DEADLINE DATE
Advance Freight Cut off 6/26/2019
Payment Terms Information 6/26/2019
Accessible storage ---
Cabinets 6/26/2019
Carpet 6/26/2019
Custom Carpet 6/26/2019
Cleaning ---
Display Table 6/26/2019
Furniture 6/26/2019
Labor/Forklift ---
Material Handling Services ---
Non-Official 6/10/2019
Rental Exhibit 6/26/2019
Signs 6/26/2019
Sign Hanging ---
Show Site Shipping 7/12/2019
Special Drape 6/26/2019
Vehicle Spotting Service 6/26/2019

Convention Center Services: Order Forms

HENRY B. GONZALES CONVENTION CENTER SERVICES RETURN FORM TO DEADLINE DATE
Catering/Food and Beverage
Reminder! Exhibitors will be allowed to serve food and beverages to attendees from their booth

If an Exhibitor wishes to distribute food and beverage, the service must be held within the confines of the rented booth space. Exhibitors are responsible for all logistics involved with the purchase and distribution of food and beverage.

Exhibitors will be responsible for the maintenance of their booth and surrounding area. Cleaning Services information is included in the Exhibitor Service Kit.

All food and beverage supplies must be purchased from the Convention Center Caterer.

Exceptions:
    • Distribution of Food: The distribution of popcorn, peanuts or any type of nuts is not permitted in the Exhibit Hall.
    • Distribution of Beverages: The distribution of Alcohol of any type is not permitted in the Exhibit Hall.

For additional information please contact:
Name: Rachel Moore
Phone: 210-225-4535 ext 108
Email: rmoore@therkgroup.com

 The RK Culinary Group  
Electrical EDLEN 6/24/2019
Communications and Technology Services Smart City 6/27/2019

Rigging

Rates

Rigging Specifiations

 PSAV 6/27/2019
Security Services - Exhibitor must contact the San Antonio Police Department (Off-Duty Employment Unit) for overnight security. San Antonio Police Department - 210-207-7020  

Exhibitor Hosted Functions: Information and Request Form

  RETURN FORM TO DEADLINE DATE
Exhibitor Function Request Form AAPM HQ ---

Exhibitor Hotel Reservations: Information and Room Block Form

AAPM HOUSING BUREAU - ORCHID EVENT SOLUTIONS RETURN FORM TO DEADLINE DATE
  • For Exhibitors with Room Block Reservations:
    • Group Room Block Link
    • Orchid Event Solutions will hold room blocks with a deposit. Personnel names with final arrival/ departure dates are due in writing no later than May 29th. This is a strict deadline, and room blocks will be re-leased if names are not supplied by this date.
  • For Individual Exhibitor Reservations with No Room Blocks:
    • You may prefer to make individual housing reservations by Booking Housing Online here.
Orchid Event Solutions, LLC 5/29/2019
Orchid Event Solutions, LLC, is the ONLY AAPM-designated housing provider for our meeting.

If you are approached by any company other than Orchid Event Solutions, LLC regarding hotel rooms in San Antonio, please be aware that they have no relationship with AAPM. You put yourself at financial risk if you provide them your credit card information. To report housing fraud, please contact Rachel.
    • Through June 19, send requests for changes and cancellations in writing to Orchid Events via e-mail. After June 19, contact hotels directly to make changes and cancellations.
    • Reservations cancelled after June 19 will be subject to a $25.00 processing fee.
    • Exhibitors are STRONGLY encouraged to use designated AAPM hotels.

Exhibitor Personnel Registration: Information

personnel registration Online Reg Opens
EXHIBITOR PERSONNEL REGISTRATION
    • Please review the information posted regarding registration.
5/22/2019

Floral/Photography: Order Forms

  RETURN FORM TO DEADLINE DATE
Floral TBD ---
Photography Joe Orlando, Inc. ---

Island Formations - Submission of Scale Drawings: Information and Form

island formation drawing submission RETURN FORM TO DEADLINE DATE

Exhibitors reserving island space are required to submit for approval complete scale drawings, both concept and construction, indicating all dimensions including applicable set back.

Please use the following link to submit your Island Booth information for approval: Online Island Booth Submission System

Sample Scale Drawing Submission: Scale Drawing/Booth Design

 AAPM HQ 4/26/2019

Lead Retrieval Service: Order Form

LEAD RETRIEVAL RETURN FORM TO DEADLINE DATE


Lead Retrieval Service Order Form

Online Order Form

CDS Thru
4/25/2019
(Early Rate)

Thru
5/30/2019
(Advance Rate)

After
5/30/2019
(Standard Rate)

Marketing and Promotional Tools: Information and Reservation Forms

MARKETING & PROMOTION RETURN FORM TO DEADLINE DATE
Sponsorship Items and Reservation Form AAPM HQ 4/19/2019
*To be included in the meeting Pocket Program
Additional Marketing and Promotional Tools:
  • AAPM Annual Meeting Website Link
  • AAPM Logo Use
  • Exhibitor Event Announcements
  • Exhibitor Group Listing
  • Journal Advertising
  • Meeting Attendee Mailing List Order Information
  • Virtual Press Room - Exhibitor Press Releases

Additional Links