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AAPM Annual Business and Town Hall Meeting

Wednesday, July 17−− 6:15 PM - 7:30 PM
Stars at Night Ballroom 2-3, Convention Center

During the Annual Business Meeting, AAPM's President and Treasurer will report on the status of the organization. Immediately following, the AAPM Board of Directors will take questions from the audience. How can the organization better serve you?

Awards Ceremony and Reception

Monday, July 15 −− 6:30 PM - 8:00 PM
Lone Star Ballroom, 2nd Floor, Grand Hyatt Hotel, followed by a reception, Texas Ballroom, 4th Floor, 8:00 PM - 9:00 PM
$14; please note that this ticket is included in some registration categories.

American Association of Physicists in Medicine will honor AAPM award winners during a ceremony followed by a wine and cheese reception. Please remember your tickets.

New Member Symposium

Tuesday, July 16 −− 4:30 PM - 6:00 PM
Room 302, Convention Center

As a new member of AAPM, it's easy to feel overwhelmed by the size and complexity of the association and to be unaware of the benefits and opportunities available to members. At this year's AAPM Annual Meeting, we will host a New Member Symposium where you can learn more about the organization, member resources, opportunities to get involved, and about topics of particular interest to new professionals. We encourage you to take advantage of this great opportunity to learn valuable information and to grow your professional network.

The New Member Symposium is a (free) ticket option available to members who have joined since June 2016. Attendees registered for this event will receive a raffle ticket. Enter to win a complimentary registration for the 2020 Annual Meeting in Vancouver or the Spring Clinical Meeting in Minneapolis!

In addition, all new members who register for the Symposium will receive a drink ticket, good for one complimentary soda or beer served after the New Member Symposium during the social with committee chairs from the 4 AAPM Councils.

Get your picture taken!!! There will be a photographer available to take pictures for your profile in the AAPM directory.

Night Out – La Villita Historic Arts Village

Tuesday, July 16 −− 6:30 PM - 10:00 PM
418 Villita St, an easy walk from the Convention Center

You are encouraged to meet your colleagues at the venue for limited light snacks and then make your way to one of the many restaurants in the area for dinner. Or, dine first and make your way to the event for a bite of something sweet at the end of the evening!

La Villita, settled nearly 300 years ago as one of the city's first neighborhoods, now serves as an artists’ market with tree-lined walkways, shops and galleries.


The outdoor Arneson River Theater will feature live music by the Juke Box Heroes Quartet. Known for their acoustic guitar, acoustic drum (Djembe) and three-part harmonies, the band specializes in the greatest Motown hits and classic rock of the 70’s.


Inside Venue Villita, The Pictures Band will cover a variety of songs starting from the 50’s to the 90’s, plus the Top 40, Disco songs, funk and country. Look for outdoor games, including giant Jenga and ladder golf just outside on Venue Villita’s patio.


Each adult Night Out ticket will include 1 drink ticket, good for beer or a glass of wine. No ticket is required for soft drinks. Please make your plans in advance and dine at a restaurant of your choice and favorite cuisine! We encourage you to either make reservations on your own, or with help from the restaurant desk at the Convention Center.

La Villita Historic Arts Village

Review Courses

These courses provide a good review of medical physics for physicists entering the specialty, physicists in need of continuing education credits, and physicists who would benefit from a refresher course taught by experts in the field. All learning materials will be provided to registrants on a thumb drive; no paper handouts. The courses will be held concurrently on Saturday and Sunday. The review courses will be submitted to the Commission on Accreditation of Medical Physics Education Programs, Inc. (CAMPEP) for MPCEC Credits. Refer to the tabs below for course outlines.

Diagnostic Physics
Radiation Therapy Physics
Nuclear Medicine

Diagnostic Physics Review Course: Room 221AB, Convention Center
Saturday, July 13 −− 7:30 AM - 4:45 PM
Sunday, July 14 −− 7:00 AM - 12:30 PM
Student/Resident Registration: $100

Radiation Therapy Review Course: Room 225BCD, Convention Center
Saturday, July 13 −− 7:30 AM - 5:40 PM
Sunday, July 14 −− 7:30 AM - 11:40 AM
Student/Resident Registration: $100

Nuclear Medicine Review Course: Room 221AB, Convention Center
Saturday, July 13 −− 1:15 PM - 4:45 PM / dinner on your own / 6:00 PM - 9:00 PM
$115 for Nuclear Medicine Review Course (only); Student/Resident Registration: $100

Nuclear Medicine and Diagnostic PACKAGE: Room 221AB, Convention Center
Saturday, July 13 −− 7:30 AM - 4:45 PM / dinner on your own / 6:00 PM - 9:00 PM
Sunday, July 14 −− 7:00 AM - 12:30 PM
$250 for Nuclear Medicine plus Diagnostic Physics Review; Student/Resident Registration: $200

Students and Trainees Events

Student and Trainees Subcommittee
Working Group on Student and Trainee Research
Working Group on Non-Clinical Career Paths for Medical Physicists

Student and Trainee Events begin on Sunday, July 14th
Welcome Reception for Students and Trainees hosted by the ACR

Saturday, July 13 −− 5:00 PM - 7:30 PM
Guadalajara Grill, 301 S. Alamo St, San Antonio

If you’re in San Antonio Saturday night, come join the American College of Radiology (ACR) and your fellow students and trainees at the Guadalajara Grill. It’s just a 5-minute walk from the conference center, so kick off the conference and swing by to socialize with colleagues and members of the ACR.
Annual Student Meeting: Patient Communication -- A Future Role for Medical Physicists

Sunday, July 14 −− 8:30 AM - 10:00 AM followed by the Undergrad Welcome Session −− 10:00 AM - 10:30 AM
Stars at Night Ballroom 4, Convention Center

The Annual Student Meeting this year will explore patient communication and how it specifically pertains to medical physicists. Research suggests that there is a link between patient stress and anxiety regarding technical aspects before images or treatment have even begun. Questions regarding radiation safety or accuracy of delivery are often not addressed by medical physicists despite being very well suited to answer. Drs. Todd Atwood and Derek Brown have completed a phase II clinical trial at the University of California San Diego to investigate a new clinical role for medical physicists in direct patient care. They will give a presentation on the work & vision of their findings followed by a discussion facilitated by student moderators and questions from the audience. Join us in this session to find out how this new role for clinical medical physicists can improve patient care.
Student Flyer
Non-Clinical Career Expo

Sunday, July 14 −− 10:00 AM - 11:30 AM
Stars at Night Ballroom Foyer, Convention Center

The Career Expo, hosted by the Working Group to Promote Non-Clinical Career Paths for Medical Physicists, will take place in the Stars at Night Ballroom Foyer immediately following the Student Meeting. In order to maximize the ability for attendees to connect with many different companies, we are implementing a speed dating format! Students, trainees, and young professionals are encouraged to connect individually with representatives to understand a physicist's role at his/her company. This is not meant to be a job fair, but rather a place to facilitate discussions about future career paths and roles that medical physicists fill outside of the clinic.

To participate, please contact Gaurav Shukla or Krystal Kirby from the Working Group to Promote Non-Clinical Career Paths for Medical Physicists.

Student and Trainee Luncheon - hosted by the Working Group on Student and Trainee Research
Clear, Concise, and Compelling: How to Communicate your Research

Sunday, July 14 −− 11:30 AM - 1:00 PM
Stars at Night Ballroom 4, Convention Center
Tickets are $10 per person. Space is limited. Registration deadline is July 3.

To be effective researchers, we need both high quality research and the ability to communicate it to others. We are frequently required to communicate our research in many different formats, including: grant and scholarship applications, conference abstracts and presentations, and manuscripts. This interactive workshop will provide tips and tools to identify the key concepts that will effectively communicate the impact of your research.

For information about the luncheon, please contact Leigh Conroy

Residency Fair

Sunday, July 14 −− 1:00 PM - 3:00 PM
Stars at Night Ballroom Foyer, Convention Center

The AAPM Students and Trainees Subcommittee, in collaboration with SDAMPP, is hosting a Residency Fair. This event will provide students an opportunity to learn more about individual residency programs and how they are structured. Come meet program directors and current residents from CAMPEP programs across the country. For more information about the Residency Fair, please contact Samantha Simiele.

Programs: Reserve your table here
Students/Attendees: RSVP here

PTW Logo The American College of Radiology
Thanks to our sponsors.

AAPM Students and Trainees Night Out
SOLD OUT, but tickets may be available onsite at the Residency Fair

Sunday, July 14 −− 6:00 PM - 8:30 PM
​ Casa Rio
430 East Commerce St, San Antonio

Tickets are $20 per person. Space is limited. Deadline to register is July 3. Register for this event when you register for the meeting.​

Join us for our Annual Students and Trainees Night Out hosted by the Students and Trainees Subcommittee! This event provides attendees the opportunity to network with fellow students, residents, and post-docs.

Thanks to our sponsor.

Society of Physics Students Poster Session

Sunday July 14 −− 3:00 PM - 3:30 PM Undergraduate Research presenting authors available
Eposters TBD, Exhibit Hall

The Society of Physics Students (SPS) Undergraduate Research & Outreach Poster Session highlights the work of undergraduate students with an interest in medical physics. Stop by to meet the future faces of physicists in medicine!

Interview Workshop

Tuesday, July 16 −− 1:45 PM - 3:45 PM
Partners in Solutions Room, Exhibit Hall

The Students and Trainees Subcommittee (STSC) would like to invite students, trainees, and young professionals to attend an interview workshop to practice their interviewing skills and receive feedback from real interviewers. The first portion of the workshop includes concrete guidance and examples of how to respond in an interview setting; this aspect of the session is designed to be an informational introduction to interviews in general. The second portion of the workshop involves group interviews for those seeking careers in academic, research, or clinical environments, in addition to regulatory or industry positions.

Limited interview spots are available.
Students/Attendees: RSVP here
For questions, please contact Rebecca Culcasi

Expanding Horizons

Tuesday, July 16 −− 9:30 AM -10:00 AM Poster Presentations
9:30 AM - 10:30 AM Viewing and Discussion
Eposters Area, Exhibit Hall

Awardees from the 2018 Expanding Horizons Travel Grant cycle will discuss their experiences traveling to conferences that are not specifically geared toward traditional medical physics, focusing on broad scientific impact and opportunities for medical physicists in various fields. The Expanding Horizons poster session gives a venue for AAPM conference attendees to meet and discuss with awardees, learn the hot topics and emerging research areas presented at these conferences, and understand the relevance to future medical physics research. Students interested in applying for the 2019 application cycle are highly encouraged to attend!

WGNCMP Breaking Out of the Clinic Symposium

Wednesday, July 17 −− 7:30 AM - 8:30 AM
Room 302, Convention Center

The Working Group To Promote Non-Clinical Medical Physics Career Paths (WGNCMP) presents this year’s non-clinical career symposium. At this event, medical physicists working in a non-clinical setting will outline their careers and the paths they took. Physicists from academia, international regulatory organizations, and the military will be present. Attendees will also be given a chance to ask questions and interact with the speakers. Students and trainees are encouraged to attend and learn more about different careers outside of the clinic.

Partners for the Future

See Calendar Below
Exhibit Hall

If you would like to walk around with a group of other Students, here are specific times the group will meet in Hall 1, located on the Street level of the Convention Center.

  • Sunday - 3:30pm
  • Monday - 10:30am
  • Monday - 2:00pm
  • Wednesday - 11:00am

Connecting Corporate Affiliates and students at the AAPM Annual Meeting. Participating corporate affiliates will be conducting demonstrations designed specifically for trainees, providing students with:

  • Contacts for future purchases/partnerships
  • Awareness of what products are and will become available in the next couple years, and how they will help with clinical workflows
  • What opportunities exist for collaboration and how they utilize clinical medical physicists to inform their product development

For more information, please contact Nicky Mahon.

Get to know your Future Partners AND enter for a chance to win a $100 Amazon gift card!!

  • When Student registrants pick up registration materials, they will be given a 'Get to know your Future Partner' card.
  • Each 'Get to know your Future Partner' card will list questions provided by corporate affiliate partners participating in the program. The questions can be educational or fun!
  • Students will be instructed to visit each participating corporate affiliate to learn about their company and to figure out the answer to the questions listed on the card.
  • Once a card is complete, drop it off at the AAPM Member Resources counter, located at the front of Hall 3.
  • All cards must be submitted NO LATER than 1:30 pm, Wednesday, July 17.
  • The drawing will take place at 1:45 pm on Wednesday, July 17.
  • Participants do not need to be present to win. To qualify, all questions must be answered correctly. The winner will be notified following the meeting.
Schedule an Appointment / Make a Connection

Corporate affiliate partners welcome the opportunity to meet with students anytime throughout the Annual Meeting. However, students are also invited to schedule appointments with vendors as well.

  • To schedule an appointment:
    • Pre-Meeting: Corporate partners have identified specific dates and time on the calendar below to be used for scheduling appointments pre-meeting. Contact the company directly to make the appointment.
    • At the Meeting:
      • Participating corporate affiliates will be identified with a floor decal placed in the aisle at their booth. Students can visit the vendor at any time during the meeting to schedule an appointment. Please note, it is recommended students approach vendors early in the meeting if scheduling at the booth.

Virtual Library

Selected presentations given at the Annual Meetings and other AAPM Meetings are posted in the AAPM Virtual Library. Posted presentations include streaming audio of speakers and presentation slides.

AAPM plans to digitally capture the following session types at the 60th Annual Meeting & Exhibition for posting in the AAPM Virtual Library. The digital capture list will be available at the Member Services Counter:

  • Continuing Education Courses
  • Symposia
  • Proffered sessions are not included in the AAPM Virtual Library.

Posted presentations include streaming audio of speakers and presentation slides.

Selected presentations given during the 61st AAPM Annual Meeting & Exhibition will be available on USB Flash Drive following the meeting. These will be produced and shipped post-meeting. The USB Flash Drives are PC & Mac compatible. Click here for more information about ordering.

Women Physicists Luncheon and More


Tuesday, July 16 −− 12:15 PM - 1:45 PM
Room 007, River Level, Convention Center
$30 for all registration categories except Students/Residents, who pay $20. Deadline to register is July 3. There is no on-site registration for this event.

The AAPM Women Professionals Subcommittee (WPSC) invites you to a unique networking event designed to provide women physicists an opportunity to interact with each other and women leaders from clinical, academic, and industry settings. It is also an opportunity to network, discuss issues pertaining to women's professional development, and for you to share your ideas on how the WPSC can best serve your needs. Panelist flyer

Lunch tickets will be offered as an option when you register for the meeting. You may also help the Subcommittee cover event costs by contributing an additional amount to the luncheon when registering online.

Tuesday, July 16 −− 5:00 PM - 6:30 PM
Guadalajara Grill, 301 South Alamo
No registration required.

Once again this year, the WPSC will be hosting a joint happy hour with the Diversity & Inclusion subcommittee. This informal networking event gives participants the opportunity to continue conversations started at the WPSC luncheon, or just to meet and socialize with new people. All AAPM members and their families are welcome to attend!

Med Phyz Wiz Kidz Program

Register for this event when you register for the meeting.​ Available for Young Adult registration category, ages 12 – 17. Pre-registration is required. Space is limited.

Register Here

Sunday, July 14 −− 12:00 PM - 3:30 PM
Med Phyz Wiz Kidz Registration Counter, Street Level outside Hall 3, Convention Center

Know a 12 - 17 year old interested in medical physics? Join us for a tour of the Exhibit Hall and a FREE GIFT! Register now and join the fun! Registration closes July 1.

The AAPM Women's Professional Subcommittee and the Students and Trainees Subcommittee collaborated on this effort to stimulate interest in science and give middle and high school students a unique opportunity. Approximately 30 students will tour our exhibit show floor on Sunday, guided by a diverse group of medical physicist mentors.

Questions? Email

med phys wiz kid logo

Meet the Editors Reception

Wednesday, July 17 −− 3:45 pm- 4:30 pm
Room 220

Just prior to this session in Room 225BCD : Outstanding Science Published in 2018: Medical Physics and JACMP. Sweet and savory refreshments will be served.