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Dates to Remember

Convention Center

The Henry B. Gonzalez Convention Center is located at 900 E Market Street in San Antonio.

  • Exhibits and E-posters: Street Level
  • Registration: Street Level
  • Speaker-Ready Room: Street Level
Convention Center

Guest Services


AAPM offers complimentary wi-fi in the Exhibit Hall, all AAPM session rooms and function space.

Charging Stations

Need to charge your phone or other electronic device? Charging stations will be located in the Exhibit Hall.

Companions Welcome Room

All registered companions are welcome! Stop by to chat with friends, meet with family members after sightseeing, or grab a cold drink. A hostess with knowledge of the local attractions will be available to address your questions and interests each morning, Sunday through Wednesday, until 11:00am.

Room 222, Meeting Room Level, Convention Center
Sunday through Wednesday, 8:00am - 5:00pm
Thursday, 8:00am - 11:00am

Please note: To uphold the professional and educational standards of the meeting, children under 12 years of age are not permitted in session Children 12 - 17 are permitted in session rooms when accompanied by an adult.

Nursing Mothers Room

Room 1212, Street Level, Convention Center

Description: ADA Accessibility

AAPM wishes to take any steps required to ensure that no individual with a disability is excluded, denied services, segregated or otherwise treated differently due to the absence of auxiliary aids and services identified in the Americans with Disabilities Act. If any such services are necessary in order for you to participate in the AAPM 61st Annual Meeting and Exhibition, please communicate your needs well in advance by marking the "special needs " box when pre-registering.

Rent a scooter or wheelchair for the meeting.

Luggage Check

$3/checked item (cash only)
Saturday - Wednesday, 7:00am-6:30pm
Thursday, 7:00am-3:30pm
Near AAPM Registration, Outside Halls 2 -3

Reflection/Prayer Room

Sunday - Wednesday, 7:30am-6:00pm
Thursday, 7:30am-2:00pm
Room 006D, River Level, Convention Center

Friends of Bill W Meeting

Monday, Tuesday and Wednesday,
9:00pm -10:00pm
Location to be determined

Child Care

Room 006AB, River Level, Convention Center

Camp AAPM welcomes children ages 6 months – 12 years. The program will be managed by Accent on Children’s Arrangements, Inc., a national child care company also used by RSNA. Children participate in age-appropriate activities including arts and crafts projects, active games and much more in a safe, nurturing environment.

ACCENT's professional, trained supervisors are CPR and Pediatric First Aid certified. They are teachers, professional children's program providers, or mothers who simply love working with children and have completed ACCENT's specialized training program.

To assure that your child has a place, please preregister by June 29, 2019. This deadline ensures proper staffing, which is in the best interest of your child(ren).

Click here to register your child for Camp AAPM.

Questions? Email


Travel Arrangements

Air Travel

San Antonio International Airport (SAT)

Drive time depends on traffic: 10 minutes (8.5 miles) to downtown San Antonio.

San Antonio Super Shuttle

Taxi service from the airport to downtown hotels is estimated to be $27 one-way, not including a tip. Uber rate is estimated to be $25, not including a tip.


Click here for directions to the Henry B. Gonzales Convention Center and parking information.

Visa Letter of Invitation

Need a Visa letter inviting you to the AAPM 61st Annual Meeting and Exhibition? Generate one below.

Dear Colleague:

On behalf of the American Association of Physicists in Medicine, I am pleased to invite you to attend the AAPM 61st Annual Meeting and Exhibition to be held at the Henry B. Gonzales Convention Center in San Antonio, TX, USA, July 14 - 18, 2019.

Registration Fees:

Member (Weekly - Early) $695 Non-Member (Weekly - Early) $1390
Member (Weekly - After June 20) $925 Non-Member (Weekly - After June 20) $1620
Emeritus Member $130    
Daily (no social functions) $340 Non-Member Daily (no social functions) $680
Junior Member Weekly (includes social functions) $295    
Member Resident Weekly (includes social functions) $295 Non-Member Resident/Post Doc Weekly (includes social functions) $425
Student Weekly (includes social functions) $230    
Student Daily (no social functions) $30    

Housing information for the AAPM 61st Annual Meeting and Exhibition will be available on our website at on March 6, 2019.

Hotel Accommodations:

Hotel accommodations will be available at eleven area hotels. The cost for a room will range from $129 - $199 US dollars per night.

Angela Keyser
Angela R. Keyser
AAPM Executive Director

Electronic System for Travel Authorization (ESTA)

Apply for a New ESTA

The U.S. Department of Homeland Security requires eligible international travelers who wish to travel to the United States under the Visa Waiver Program to apply for authorization. More information.

Dress Code

The dress code is business casual for the AAPM Meeting.