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Annual Meeting Online Submission (AMOS) System Instructions

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Welcome to 2019 Annual Meeting Abstract Submission System

Abstract submission for the 2019 Annual Meeting is a 100% web based process. In order to complete a SUCCESSFUL SUBMISSION, understanding how the system works, what the requirements are, and what information is needed will streamline the process for you.

So prior to beginning the abstract submission process, please take a few minutes to review the information. With a general understanding, your submission should be successful.

The Abstract Submission System is CLOSED for Proffered Submissions

Items of Interest

Registration Fee Waivers for Presenting Authors from Developing Countries:

  • Individuals who are interested in the potential registration fee waiver must complete the Registration Waiver Request Form and submit to HQ as instructed by MARCH 7.
  • Preference is given to those abstracts which are accepted for Oral presentations.
  • Only the PRESENTING AUTHORS (who reside and work in developing countries per the recognized AAPM list) of Oral presentations are eligible for the first round of the selection process for the registration fee waivers.
  • If the number of eligible authors is more than 15, the AAPM International Affairs Committee (IAC) will select one from each region. The remaining awards will be selected by IAC members from the remaining eligible authors by ballot.
  • Recipients of the registration fee waivers will be contacted by May 20, 2019.

MedPhys Slam

Medphys Slam Logo
MedPhys Slam is a research communication competition in which participants prepare a three-minute presentation aimed at sharing the significance of their science in a compelling yet understandable manner. Participants will be judged by a non-physicist panel on three equally weighted categories: comprehension/content, communication, and engagement. Preliminary events held by AAPM Chapters will each select one winner to represent their chapter in the final competition at the AAPM Annual Meeting. This is not an abstract submission type, but consideration to be included in this event requires additional action by you. If you are interested in participating in the MedPhys Slam, please contact your local AAPM Chapter for more information. Eligible applicants who are not affiliated with an AAPM chapter (i.e. not living in the US) or whose AAPM chapter will not hold a MedPhys Slam qualifying competition, click here to submit a video application.

Know Before You Submit

General Rules and Guidelines

  • Proffered Abstracts should be original work not previously presented or submitted to any other conference or published in a journal (work submitted but not accepted for publication, is acceptable), unless specific permission has been granted by the Scientific Program Directors. Presenters of proffered papers at the AAPM Annual Meeting are encouraged to submit their work to Medical Physics for review and possible publication.
  • No part of the Abstract, Supporting Document, or Funding Disclosure should contain identifying information such as title, author names, affiliations, institutions, etc. Submissions containing such information may be rejected without review.
  • To submit an abstract, you are not required to be a Member of AAPM, unless otherwise indicated for that submission type in the instructions.
  • The Abstract is limited to 300 words and should be structured as Purpose, Methods, Results, and Conclusion.
  • Submitters may select 1or 2 of the presentation modes (Oral, ePoster) during the abstract submission process. Please note, by not selecting both options, your chances decrease for having your abstract submission included in the meeting.
  • The abstract entry field is text only and does not support symbols or equations except those shown in the table. The abstract field cannot contain graphs, figures, tables, images or other multimedia objects. (These can be entered in the Supporting Document.)

Review the Sample Abstract and Sample Supporting Document prior to preparing your submissions.

Policy on Number of Submissions

  • An individual can present up to TWO first-authored presentations at the meeting, although the individual's name may appear on more than two Abstracts.
  • The system will restrict you to TWO proffered submissions as first author.

Abstract Review Criteria

The following criteria will be used in determining the abstract score. If a Supporting Document is included, it will be used as additional information in determining the score.

  • Clarity
  • Quality and rigor of supporting data
  • Significance
  • Innovation and/or scientific impact
  • Timeliness
  • Interest to the medical physics community

In addition, abstracts submitted to the Innovation in Medical Physics Education will be judged on the following criteria

  • Educational utility
  • Extent to which the innovation has been implemented and assessed
  • Extent to which the innovation can be implemented or used at a variety of other institutions

Accessing the Submission System

Once you have accessed the System Site (AMOS), in order to access the submission system, you'll be prompted to login using an Abstract Submission Username and Password.

  • If you have not submitted an abstract for this meeting, enter your email address and press "submit". Enter your First and Last Name and press "send it!" to have the system email you a temporary Username and Password.
  • If you have forgotten your assigned Abstract Submission System Username or Password, enter your email address and press "submit" to have the system email the information.
  • Once you obtain a username and password, you can access the submission system and will be taken to your personal Homepage for the meeting.

Personal Homepage

What information is available to me on the homepage?

  • This page will have your address information, and information on any submissions that you create or that have been submitted on your behalf.
  • The type of submission is shown next to the Title.
  • The status of each submission is shown (Incomplete or Complete).

What can I do from my homepage?

  • You may edit your personal information at any time including your username and password.
  • If submission is open, you may create a new submission.
  • You may edit any submissions where you are listed as the Corresponding Author.
  • For submissions where you are listed as a Presenting or Contributing Author only, you will be able to view, but not edit the submission.

How do I create a new submission?

  • Next to the meeting name, there is a link to "CREATE A SUBMISSION", click this link to begin the submission process.
  • The steps for submitting an abstract are outlined in the next tab.

Step 1: Submission Type

When submitting an abstract, you must identify the submission as one of the following:

  • Proffered Submission
  • John R. Cameron Young Investigator Symposium
  • Junior Investigator Competition
  • Science Council Session - Data Science in Medical Physics
  • Innovation in Medical Physics Education
  • SPS Undergraduate Research & Outreach

Proffered Submission

  • Select the submission type: Proffered
  • Select the appropriate subject category
  • Select your preferred presentation mode
  • No support documentation for this submission type is required.

John R. Cameron Young Investigator Symposium

The 10 highest scoring Young Investigator submissions (as determined by abstract reviewers) will be selected for presentation in a special symposium.

A panel of judges will score the oral presentations according to criteria that include scientific merit, originality, and organization/presentation of the material. Awardees will be announced at the Awards Ceremony during the Annual Meeting. The top 3 awardees will receive a plaque and a cash award.

Young Investigators are not eligible for the Science Council Session.

All abstracts submitted to the YIS Competition that are NOT selected for the competition, will be considered for oral, SNAP oral, or ePoster presentation.

Young Investigator Definition: At the time of abstract submission, candidates for the Young Investigators' Symposium must be a graduate student OR within one year post-graduation, and if post-graduate, candidates must be in a medical physics residency program or a medical physics related postdoctoral position.

FINALISTS will be required to submit a letter of eligibility from the presenting author's thesis advisor identifying the institution. The letters are not to be submitted until the FINALISTS are identified in April, at which time the Finalists will be contacted with further instructions. Contact the AAPM Programs Manager with any questions regarding the Young Investigator Competition.

Only one submission from each Young Investigator can be submitted for consideration for the Young Investigator Award competition.

NOTE: The winner of the Young Investigator Award Competition is not allowed to participate in the Young Investigator Award Competitions of future AAPM Annual Meetings.

Authors interested in being considered for the Session MUST:

  • Select the submission type: John R. Cameron Young Investigator Symposium
  • Select a subject category
  • Select Oral Presentation mode
  • Submit REQUIRED support documentation not to exceed 2 pages in length.

Junior Investigator Competition

Two (2) awards for Junior Investigators have been established: the Jack Fowler Junior Investigator Award in honor of Dr. Jack Fowler, Emeritus Professor of Human Oncology and Medical Physics, University of Wisconsin, and the Jack Krohmer Junior Investigator Award, sponsored by the Krohmer Memorial Fund and Science Council through the AAPM Education and Research Fund. Each Awardee will receive a plaque and a cash award.

One Junior Investigator submission for each award will be selected from the highest scoring abstracts judged to be at the highest level of scientific innovation and impact, and the awardees will be announced at the Awards Ceremony during the Annual Meeting.

A single abstract cannot be submitted to both the Junior Investigator Competition and the Young Investigator Competition.

Abstracts submitted to the Junior Investigator Competition are eligible for the Science Council Session (provided, of course, that the abstract is appropriate to the topic of the Science Council Session).

All abstracts submitted to the Junior Investigator Competition that are NOT selected as the winner, will be considered for oral, SNAP oral, or ePoster presentation.

A Junior Investigator is defined as one of the following. (The junior investigator must be an APPROVED member of AAPM at the time of abstract submission):

  • Current medical physics resident, OR
  • Current postdoctoral fellow, OR
  • Staff/faculty member who is within 4 years of having obtained a graduate degree (at the time of abstract submission).

The AWARDEE will be required to submit a letter of eligibility from a Full Member of AAPM at the junior investigator's sponsoring institution. The letter is not to be submitted until the Awardee is identified in April. Contact the AAPM Programs Manager with any questions regarding the Junior Investigator Competition.

Only one submission from each Junior Investigator can be submitted for consideration for the Junior Investigator Competition.

Authors interested in being considered for the Session MUST:

  • Select the submission type: Junior Investigator Competition
  • Select a subject category
  • Select Oral Presentation mode
  • Submit REQUIRED support documentation not to exceed 2 pages in length.

Science Council Session

The topic selected for the 2019 Science Council Session is: Data Science in Medical Physics

Criteria for abstract evaluation include the novelty of the research, the emphasis on innovation in the development and application of data science including big data, imaging metrology and standards, machine learning, radiomics, and deep learning.

Authors interested in being considered for the Science Council Session MUST:

  • Select the submission type: Science Council Session – Data Science in Medical Physics
  • Subject category will default to Data Science in Medical Physics
  • Select Oral Presentation mode
  • Submit a Structured Abstract as described in the Instructions to Authors
  • Submit a REQUIRED Supporting Document not to exceed 2 pages in length.

Innovation in Medical Physics Education

AAPM members are invited to submit an abstract describing innovative medical physics educational activities for radiology residents, radiation oncology residents, medical physicists, technologists or others. The abstract can describe novel teaching strategies such as team teaching or adult learning efforts, novel educational materials such as lectures, websites, educational videos or interactive media, novel program designs, or other innovations.  Submissions will be judged on the following criteria: the level of innovation, the potential for educational use, the extent to which the innovation has already been implemented and assessed, and how readily the innovation could be implemented or used at a variety of other institutions.

The top six submissions will be invited to present their abstracts at the session during the Annual Meeting in San Antonio. Each speaker will be allocated 15 minutes. The top presenting abstract will be announced at the Awards Ceremony during the Annual Meeting and presented a plaque and a $2,000 prize. The Award for Innovation in Medical Physics Education is made possible by a generous bequest of Harold Marcus.

Authors interested in being considered for the Session MUST:

  • Select the submission type: Innovation in Medical Physics Education
  • Select the subject category: Innovation in Medical Physics Education
  • Presentation mode will default to "Oral"
  • Submit REQUIRED support documentation not to exceed 2 pages in length.

All abstracts submitted to the Innovation in Medical Physics Education that are NOT selected for the session, will be considered for standard ePoster presentation.

SPS Undergraduate Research & Outreach

The Society of Physics Students (SPS) Undergraduate Research & Outreach ePoster session highlights the work of undergraduate students with an interest in medical physics. The first author (and presenter) of all ePosters in this session must be an undergraduate at the time of submission. ePosters should reflect either research related to medical physics or outreach to promote the importance of and relationship between physics in medicine. All undergraduates are invited to submit.

Please note that submissions to SPS Undergraduate Research & Outreach will not be published in the Medical Physics Journal.

Authors interested in being considered for the Session MUST:

  • Select the submission type: SPS Undergraduate Research & Outreach
  • Subject category will default to SPS Undergraduate Research & Outreach
  • Presentation mode will default to "ePoster"
  • No support documentation for this submission type.

Students selected to present their abstracts will be eligible to apply for an SPS Travel award www.spsnational.org/awards/travel. In addition, the AAPM Undergraduate Summer Fellowship and Outreach committee will provide funding to cover two days of conference registration for undergraduate students with an accepted abstract, on a first-come first-served basis. Please contact Kip Matthews (kipmatth@lsu.edu) and Jackie Ogburn (jackie@aapm.org) for information or to request support for undergraduate student registration costs.

 

Step 2: Title

Enter the title of the abstract to be submitted.

  • Use sentence case when entering title
  • To enter superscript text put the following tags around the text to be superscripted: <sup>text</sup>
  • To enter subscript text put the following tags around the text to be subscripted: <sub>text</sub>

Step 3: Select Subject Category

Select the Subject Category that best pertains to your Abstract. Category tree available here.

Step 4: Requested Presentation Mode

Rules regarding Requested Presentation Mode for Abstracts:

  • Submitters can select 1or 2of the presentation modes (Oral, ePoster) during the abstract submission process, unless otherwise indicated. By not selecting both presentation modes, your chances decrease for having your abstract submission included in the meeting.
  • Final presentation mode assignments will be made by the Program Committee.
  • Submissions requesting Oral Presentation may be assigned as ANY of the following:
    • Oral Presentation
    • SNAP Oral Presentation
    • ePoster Presentation
  • Any submission may be rejected based on the reviews by at least 4 referees.
  • All accepted abstracts will be published electronically in Medical Physics (submissions to SPS Undergraduate Research & Outreach will not be published in Medical Physics).

PRESENTATION MODES DEFINED:

Oral Presentation

  • This category entails a brief 8-minute presentation followed by a 2-minute question/discussion period. NOTE: Single LCD projection will be the ONLY presentation method available.
  • Details will be provided in abstract acceptance notification.
  • Top-scoring abstracts in each category will be selected for Best in Physics. In addition to an oral presentation, these abstracts will be highlighted in an electronic poster discussion session.

SNAP Oral Presentation

  • SNAP oral sessions will consist of a brief oral presentation (5 minutes) in a moderated session with separate time allowed for discussion and Q/A.
  • Sessions will have moderators in a manner similar to standard oral sessions.

ePoster Presentation

  • Electronic Campus Posters: Some high-scoring abstracts selected for ePoster Presentation will be presented in electronic form in designated Electronic Poster Lounges.
  • General ePosters: This is an alternative to the hardcopy general poster to allow the authors to present their general poster electronically at a large screen display dedicated to only their poster during a specifically assigned 30-minute time slot.

NOTE: The individual names of contributing authors MUST appear on all posted presentations.

Step 5: Taxonomy

Select a primary category and subcategory that best describes your work. This taxonomy will help to assign the appropriate reviewers and session assignment if your abstract is accepted.

Step 6: Keywords

Select up to 3 keywords to describe your work.

Step 7: Contributing Author Information

On the Abstract Submission Status screen, you will be prompted to add any contributing author(s) to your submission.

To Add Author(s):

  • Select the link to 'add an Author' and search for an individual's last name.
  • A list of potential authors will be generated if the 'last name' is in the system. Select the correct contributing author(s) for the submission.
  • Identify each author as 'Presenting Author' or 'Author.' Also identify the 'Senior Author.' (Note that the Senior Author can be the Presenting Author or any other Author.)
  • Continue the process until all contributing authors have been added.
  • Each submission is allowed only ONE Presenting Author.
  • Each submission is allowed only ONE Senior Author.
  • Corresponding Authors are NOT automatically added to the submission as a contributing author. If the Corresponding Author is a contributing author, you MUST add the individual at this point.

If a Contributing Author is NOT Currently in the System:

  • Once you have searched for the last name and it does not appear on the generated author list, please follow the automated system instructions to complete an online form to have the author automatically added to our AMS directory. After you have successfully submitted the form, click on the button titled "Click Here to Search Again!" and the author will appear in the generated list.
  • By entering a unique email, each author will have access to the abstract submission content, but ONLY the corresponding author may edit the content.
  • Use proper capitalization when entering a new author.
  • Check your entry as you go as the system does not correct spelling or grammar.

Helpful Hints:

  • Add your 'presenting author' first. You can later use the arrow buttons at left of names to change order, once all authors have been added.
  • Finally, arrange the author names in the order they are to appear when published in the "Program By-Line" and "Calendar of Events By-Line." ANY AND ALL CONTRIBUTING AUTHORS MUST BE ADDED IN THIS SECTION OF THE PROCESS IN ORDER TO GENERATE THE CORRECT 'BY-LINES'. (see Step 8).

Back on the Submission Status Page:

  • The system will have generated a list of contributing authors added to your submission.
  • If any contributing author's names are missing, go back and add the individuals.
  • If the order of names is NOT correct, go back and use the arrow buttons to rearrange.
  • The presenting author's name will be denoted with an asterisk.
  • Any time you add/remove/reorder author names or reassign the presenting author, the system will change the content listed in Steps 7 and 8 so it is IMPORTANT you review the content with each change made.

Step 8: Program By-Line: Author/Institutions

On the Abstract Submission Status screen, you will be prompted to view the 'Program By-Line' (Authors/Institutions) generated by the system. It is IMPERATIVE that the Program By-Line be VIEWED and EDITED as instructed.

What the System Generates:

  • For a single author, the system will list author's name (first initial, last name), institution, city, and state.
  • If multiple authors have been entered, the system will list ALL author names (first initials, last names) in the order of entry, followed by the first author's institution, city, and state, then the second author's institution, city, and state, etc.

To Edit the By-Line:

If all authors are from the SAME INSTITUTION:

  • The final/correct By-Line should list ALL AUTHOR names (first initials, last names) followed by ONE listing of the institution, city, and state.
  • YOU MUST REMOVE all additional listings of institution, city, and state in order for the By-Line to be correct.
  • YOU MUST SELECT the check box 'Click inside the check box if all authors are from the same institution' in order to proceed back to your status page or you will be forced to add super/sub-script coding, that is not necessary.
  • Do not include "USA" or zip codes. Do not include departmental information.
  • Do not abbreviate institution names.
    --Use the following format when all authors are from the same institution:
    T Webster*, M Warden, L Salliman, A Geyser, Memorial Sloan Kettering, New York, NY
    (NOTE: The Presenting Author's name will be denoted with an asterisk.)

If authors are from MULTIPLE INSTITUTIONS:

  • The final/correct By-Line should list ALL AUTHOR names (first initials, last names) followed by EACH AUTHOR'S institution, city, and state.
  • YOU MUST ADD 'super/sub-script coding' (<sup>1</sup>; <sup>2</sup>,) in order to correlate the correct Author with the correct institution, city, state.
  • Do not include "USA" or zip codes. Do not include departmental information.
  • Do not abbreviate institution names.
    --Use the following format to add the required 'super/sub-script coding' when Authors are from multiple institutions:
    Note that this code:
    T Webster*<sup>1</sup>, M Warden<sup>1</sup>, L Salliman<sup>2</sup>, A Sullivan<sup>3</sup>, (1) Memorial Sloan Kettering, New York, NY, (2) University of Maryland, College Park, MD (3) UT M.D. Anderson Cancer Center, Houston, TX

    --Produces this output:
    T Webster*1 , M Warden1 , L Salliman2 , A Sullivan3 , (1) Memorial Sloan Kettering, New York, NY, (2) University of Maryland, College Park, MD, (3) UT M.D. Anderson Cancer Center, Houston, TX

Changes to By-Line:

  • Anytime you make changes to the Author List, the system will require that the By-Line be reviewed again. The system will display the former By-Line, before changes were made.
  • If you want to system to regenerate the By-Line with the new authors/changes, (1) clear out the text field, (2) press the Update By-Line Button, (3) Edit the text field (if needed), (4) then click the Update By-Line Button again to submit changes.
  • The 'Program By-Line' is EXACTLY what will be published in Medical Physics with the Abstract:

    By-Line Example

Step 9: Participation Acknowledgement - Science Council Session

The corresponding author must indicate if the submission is to be considered for the Science Council Session.

  • If YES, the submission subject category MUST be: Multi-Disciplinary: Science Council Session on Data Science in Medical Physics

Step 10: Agreements - Verification of Contributing Authors Statement

The corresponding author must agree to and select the following "Verification of Contributing Authors" statement button in the submission process:

"By checking this box, I verify that each author to be listed on the submitted abstract has contributed to the content of the abstract and consented to the submission of said abstract."

Step 11: Agreements - Participation

The corresponding author must agree to and select the following "AAPM Participation Agreement" statement button in the submission process:

"By checking this box I verify that each author listed on the abstract has been appropriately credited for their contributions to this presentation. It is understood that each presentation will be constructively evaluated in areas of presentation quality, achievement of educational objectives, and utility/usefulness of content. The evaluation will be confidential and communicated only to the contributing authors upon request.

I further verify that any potential conflict of interest(s), as set forth in the preceding statement, has been listed in the abstract and will be disclosed during the presentation.

I agree that AAPM is not responsible for the content of my presentation, abstract, or any representations made by me regarding the contents of the presentation or abstract, and that AAPM is not responsible for any representations or omissions made by me on my submitted abstract or during the course of my presentation."

Step 12: Agreements - Distribution of Abstract and Presented Materials

The corresponding author must indicate whether or not permission was obtained in the following "Distribution of Abstract and Presented Materials Agreement" statement button in the submission process:

"Non-copyrighted materials obtained from sources such as colleagues or the web will be attributed accurately. Where possible, prior permission for its use will be obtained.

BY SELECTING YES, I verify that I have obtained permission from each author listed on my abstract (submitted presentation) allowing me to distribute the abstract at the AAPM meeting, via the AAPM website, or via any other publication that may result from this meeting. I certify that I am not receiving a financial benefit for this presentation and that I have fully and accurately credited each author and writing that was consulted or used in the creation of my presentation.

Under this constraint, I verify that all contributing authors will obtain or have obtained permission for the use of any copyrighted materials that may be presented at the AAPM Annual Meeting for educational purposes from the appropriate copyright owner(s) and publisher(s).

BY SELECTING NO, I verify that I did not obtain permission from each author listed on my abstract (submitted presentation) and that my use of each listed author’s material constitutes a “fair use” of the material for nonprofit educational purposes, allowing me to distribute the abstract at the AAPM meeting, via the AAPM website, or via any other publication that may result from this meeting. I certify that I am not receiving a financial benefit for this presentation and that I have fully and accurately credited each author and writing that was consulted or used in the creation of my presentation."

Step 13: Research Supported by the National Institutes of Health (NIH)

Identify the Principal Investigator's E-mail if your research is supported by the National Institutes of Health (NIH).

Step 14: Funding Support, Disclosures, and Conflict of Interest

Identify sources of funding, financial disclosures, and conflicts of interest in the submission field entitled "Funding Support, Disclosures, and Conflict of Interest." This information is entered once for the entire abstract and should list funding sources pertinent to the research and encompass disclosures and conflicts of interest pertinent to all authors. This information should NOT be included in the abstract text. The funding and disclosures will be appended to the abstract when published, if accepted.

Step 15: Corresponding Author Information

Corresponding Author Contact Information is entered on this screen. If you are an AAPM member, first log into the AAPM website. The following required fields will automatically be completed for you. The following fields are required:

  • First Name
  • Last Name
  • Phone
  • E-mail
  • Street Address
  • City/State/Zip
  • Country

All Contributing Authors may access an Abstract by using their personal Username and Password. BUT only the Corresponding Author has the ability to modify any of the Abstract information, including withdrawing the abstract or re-submitting a revised Supporting Document.

Step 16: Withdraw Submission

You will be given the opportunity to withdraw the submission at this point.

If you choose to do so, this record will be deleted from the system. You would need to return to your private Abstract Homepage in order to 'create a new submission.'

Step 17: Enter Your Abstract Text

  • Review the Sample Abstract before preparing your submission.
  • The Abstract text MUST be structured as follows:
    • Purpose:
    • Methods:
    • Results:
    • Conclusion:
    **Any abstract that does NOT conform with this structured format may be REJECTED. **
  • Abstracts must not exceed 300 words.
  • Enter Abstract text directly in the designated field on the website. If you Copy/Paste from word processing software, be sure to proofread integrity of the text. Symbols and equations are not supported.
  • DO NOT include Title, Author names/institutions, graphs, figures, tables, images or multimedia elements. Title and Author information is entered elsewhere in the system and will be merged with the abstract file later in the process.

Step 18: Upload the Supporting Document

Once Steps 1 - 17 have been completed, the system will allow you to advance to the next screen to upload your Supporting Document.

Note: The Supporting Document should include a statement of Innovation/Impact to help identify the most exciting and interesting submissions.

  • A Supporting Document is STRONGLY ENCOURAGED, but optional, for regular submissions and is limited to 1 page - using 11-point Arial Font and 0.5" margins. The Supporting Document should be limited to a small number of clear figures and/or equations with self-explanatory captions.
  • A Supporting Document is REQUIRED for the following submission types and limited to 2 pages:
    • Young Investigator Competition
    • Junior Investigator Competition
    • Science Council Session
    • Innovation in Medical Physics Education
    • Similar to the above instructions, the Supporting Document should be limited to a few figures and/or equations with clear, self-explanatory captions. The Supporting Document should NOT be used for extensive text descriptions and should not repeat material contained in the abstract.
  • Preferred format is illustrated in the Sample Supporting Document
  • The Supporting Document must be submitted as a PDF format file.
  • The Supporting Document should include the title and should be limited to a few equations and/or a small number of figures or tables with self-explanatory captions. A small number of references may also be included.
  • Do NOT list authors in the Supporting Document. In support of our blind review policy, there is to be no author information in the Supporting Document nor any information identifying the authors or affiliation.
  • The Supporting Document must be uploaded to our server by clicking the "Upload Supporting Document" icon that will appear on your status page once you have provided all the required information.

Review Submission: Document Status Screen

This shows the status of the documents.

  • By looking at this, the author should be able to see if the system has received the Supporting Document.
  • If the information was received without any problems, there will be a link to the Adobe Acrobat PDF file that was created.
  • Click on the "View Supporting Doc" button to view the document.
  • Proofread carefully to ensure there were no errors introduced in file conversion.

NOTE: If you previously submitted a document and would like to resubmit it for any reason, you may press the "Delete Supporting Doc" button. This will 1) notify the system that the document will be resubmitted and 2) all references to previously submitted documents will be removed. After resetting a document, resubmit the new document through the same web-based upload process.

You will only have the option to reset a submitted document if it has been received as noted above.

Please be completely sure that you wish to resubmit a document before following this procedure.