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Registration Open

  • EARLY Registration Deadline: May 29, 2019 (11:59 PM ET) Registrations received after June 19 are non-refundable.
  • Beware of registration poachers! Convention Data Services is the official registration service provider. If you are approached by any company other than Convention Data Services regarding AAPM Annual Meeting registration, please be aware that they have no relationship with AAPM.

    You put yourself at financial risk if you provide them your credit card information. Look for this logo to instantly identify a legitimate AAPM service provider.

  • Registration is closed
  • Already registered? Visit the Registration Resource Center to review your registration, make edits or print an online receipt.
  • Forget your Badge ID? Visit the Locate Your Login Information page for assistance.
  • If you need assistance with registration, please call AAPM's registration call center: 508-743-8511 or aapm@xpressreg.net
  • Please note: children ages 11 and under are not allowed into the exhibit hall or session rooms.

Categories and Fees

  Early Bird Registration
by May 29
(USD$ Only)
Regular Registration
after May 29
(USD$ Only)
AAPM Member Weekly
Includes admission to sessions, exhibit hall, tickets to AAPM Awards Ceremony and Reception & Tuesday Night Out,
and all breaks/lunches.
Member $695 $925
Member Resident $295 $295
Member Junior $295 $295
Member Student $230 $230
AAMD Member (promo code is required) $695 $925
Rad Technologist/Rad Therapist (promo code is required) $695 $925
AAPM Emeritus Member Weekly
Includes admission to sessions, exhibit hall, tickets to AAPM Awards Ceremony and Reception, and all breaks/lunches.
May purchase Tuesday Night Out ticket separately
Emeritus $130 $130
Non-Member Weekly
Includes admission to sessions, exhibit hall, tickets to AAPM Awards Ceremony and Reception & Tuesday Night Out,
and all breaks/lunches.
Non-Member $1390 $1620
Non-Member Resident/Post Doc $425 $425
Non-Member Student $230 $230
Daily (Member and non-member)
Includes admission to sessions, exhibit hall and breaks/lunches on registered day(s) of participation only.
Does NOT include any Social Events. May purchase Social Events separately.
Daily attendees are only eligible for continuing education credits for evaluated sessions held on the registered day(s) of
participation.

Thursday Daily Registration is half off, due to the shortened day and no exhibit hours.
Member Attendee Daily $340/day $340/day
Non-Member Attendee Daily $680/day $680/day
Member Resident Daily $90/day $90/day
Non-Member Resident/Post-Doc Daily $180/day $180/day
Member Junior Daily $90/day $90/day
Member Student Daily $30/day $30/day
Non-Member Student Daily $30/day $30/day
AAMD Member Daily (promo code is required) $340/day $340/day
Rad Technologist/Rad Therapist (promo code is required) $340/day $340/day
Companions
Does NOT include any Social Events. May purchase these separately. Companions are not eligible for MPCEC.
21 and over $15 $15
Young Adult 12 – 20
Companions ages 12 through 17 are
allowed in the Exhibit Hall but must be
accompanied by a registered attendee at
all times.
$0 $0
Child 11 and under
Children 11 and under are not
allowed in the Exhibit Hall or session
rooms.
$0 $0
Camp AAPM, child care provided by Accent on Children’s Arrangements, Inc.
Please note: Med Phyz Wiz Kidz program is available to the Young Adult
category, ages 12 – 17. Pre-registration is required. Space is limited.
If you require MOC as defined by ABR, please select the SAM option during the registration process.
SAM attendance verification option
Completion of Self Assessment Modules (SAM) each year is a requirement for the Maintenance of Certification (MOC) process
as defined by the American Board of Radiology (ABR). Payment of the $50 fee is required to verify your attendance for
each SAM session.
  $50 $50
Social Event Fees
  • Student Night Out (Sunday, July 14, 7:00 pm - 9:00 pm) - $20
  • Women Physicist Luncheon (Tuesday, July 16, 12:15 pm - 1:45 pm) - $30 for all registration categories
    except Students/Residents, who pay $20
Note! Before you purchase any of the social event tickets below, please make sure that it is not included with your registration type and fee. Tickets may also be purchased on site at the Registration counter at the Convention Center.
  • Awards & Honors Ceremony and Reception (Monday, July 15, 6:30 pm - 8:30 pm) - $14
  • Night Out (Tuesday, July 16, 6:30 pm - 10:00 pm)
    • Adult: $90
    • Ages 12 - 20: $75
    • Ages 3 - 11: $45
    • Ages 2 and under: free

Registration Type Qualifications

Junior Member Weekly

This registration type is reserved for Junior Members of the AAPM only.

(Non-member) Resident/Post Doc Weekly | Review Course Student/Resident

In order to qualify for this registration type, you must fax a letter from your Program Director/Advisor that includes:

  • institution name and address
  • phone, fax & e-mail of the program director
  • area of specialization (e.g., Radiation Oncology Physics, Radiation Oncology, etc.)

Failure to send this letter will render your registration incomplete.

Please fax/email the letter to:
(508) 743-9601 / aapm@xpressreg.net
ATTN: AAPM REGISTRATION

(Non-member) Student Weekly / Student Daily | Review Course Student/Resident

If you are not an AAPM Student Member, you must fax a letter from your Program Director that includes:

  • program name
  • institution name and address
  • phone, fax & e-mail of the program director
  • type of degree that you expect to receive
  • your start date and expected end date of study

Failure to send this letter will render your registration incomplete.

Please fax/email the letter to:
(508) 743-9601 / aapm@xpressreg.net
ATTN: AAPM REGISTRATION

Registration Justification

[Top 5 reasons the AAPM Annual Meeting offers a good ROI]

Print and share >>

The AAPM Annual Meeting & Exhibition is the world's largest program of scientific, educational and professional presentations and exhibits in the medical physics industry. It draws thousands of attendees.

Through symposia, panel discussions, poster presentations, workshops and more, AAPM2019 presents emerging science, best practices and clinical techniques. AAPM attendees interact with vendors and learn about the latest technology to evaluate new equipment which informs purchasing decisions.


Visa Letter

APPLY EARLY! AAPM offers a letter of invitation for attendees of the AAPM 61st Annual Meeting and Exhibition. The visa letter of invitation, though not required for the visa application, can assist as a supporting document. Present this letter of invitation from AAPM to the consular officer during the visa interview. This letter by no means guarantees admittance, but can provide compelling evidence for immigration officials to consider. Please note that AAPM cannot intervene with embassies on behalf of any participant.

Need a Visa letter inviting you to the AAPM Annual Meeting? Generate one below:

Dear Colleague:

On behalf of the American Association of Physicists in Medicine, I am pleased to invite you to attend the AAPM 61st Annual Meeting and Exhibition to be held at the Henry B. Gonzales Convention Center in San Antonio, TX, USA, July 14 - 18, 2019.

Registration Fees:

Member (Weekly - Early) $695 Non-Member (Weekly - Early) $1390
Member (Weekly - After June 20) $925 Non-Member (Weekly - After June 20) $1620
Emeritus Member $130    
Daily (no social functions) $340 Non-Member Daily (no social functions) $680
Junior Member Weekly (includes social functions) $295    
Member Resident Weekly (includes social functions) $295 Non-Member Resident/Post Doc Weekly (includes social functions) $425
Student Weekly (includes social functions) $230    
Student Daily (no social functions) $25    

Housing information for the the AAPM 61st Annual Meeting and Exhibition will be available on our website at https://w3.aapm.org/meetings/2019AM/ on March 6, 2019.

Hotel Accommodations:

Hotel accommodations will be available at eleven area hotels. The cost for a room will range from $129 - $229 US dollars per night.

Sincerely,
Angela Keyser
Angela R. Keyser
AAPM Executive Director

Cancellations

Fees for registration will be refunded in full if written notice of cancellation is received by June 19, 2019.

No refund will be given for cancellations received after June 19. Registrations received after June 19 are non-refundable.

Please send your written cancellation and refund request to aapm@xpressreg.net

Check Payments

If you have registered at the EARLY rate and are paying by check, your payment must be received no later than May 29, 2019 (11:59 PM ET). If we do not receive your payment for the early registration fees by May 29, your registration type will be changed to reflect the regular registration fee.

Check payments for registration should be prepared as follows:
AAPM 2018
c/o Convention Data Services
7 Technology Park Drive
Bourne, MA 02532

AAPM's Federal Identification number is: 23-7057224

ACH or Wire Transfer Payments

Contact accounting@aapm.org for ACH or wire transfer information.

On-site Registration Days and Hours

AAPM Registration staff will be located in the Street Level Lobby outside Hall 3 of the Henry B. Gonzalez Convention Center:

  • Saturday, July 13 - Wednesday, July 17 / 7:00 am - 6:30 pm
  • Thursday, July 18 / 7:00 am - 3:00 pm

MOC/SAM

Many AAPM members now require Maintenance of Certification (MOC) as defined by the American Board of Radiology (ABR). Completion of Self Assessment CE (SA-CE) per year is a requirement for the Maintenance of Certification (MOC) process as defined by the American Board of Radiology (ABR). Information regarding the MOC requirments can be found at What is MOC. SAM are not required, but can be used to meet the (SA-CE) requirements. In order to earn SA-CE credit you are required to (1) verify your attendance at each SAM session and (2) answer SAM questions in the online evaluation. There is no pass/fail and you will not be graded on your responses.

How Do I Register for SAM sessions at the 2019 AAPM Annual Meeting?

  1. Pre-register for the meeting.
  2. During the registration process, you will be asked if you require Maintenance of Certification (MOC) as defined by ABR. Say YES.
  3. You will be given the option to register for SAM ($50) to be verified using beacon technology.
  4. When you arrive at the Henry B. Gonzales Convention Center to pick up your badge and program materials.
  5. Go to the SAM sessions of your choice. You must attend the entire SAM session to be eligible to obtain SAM credit.
  6. Unlike past years, the speaker will not ask interactive questions. Instead, you will go online to the CEC evaluation to answer questions. There is no pass/fail and you will not be graded on your responses. The deadline to answer the SAM questions is August 13, 2019 at 11:59 PM ET.
  7. Post meeting, AAPM posts SAM credits to the CME Gateway accounts of each SAM participant. The SAM credits will pass through the CME Gateway to the ABR. Please sign onto the CME Gateway to view your SAM credits.
  8. To earn credit you must complete the an online CEC evaluation for the SAM session, including the SAM questions. Internet terminals will be available on-site for this purpose. You may also use your own laptop, phone or iPAD during, between or after sessions. Please note you will require your badge I.D. in order to complete the session survey.
  9. Learn more about the new SAM process here.

Don't require Maintenance of Certification, but still want to sit in on a SAM session?

No problem. The sessions are open to all registered scientific attendees.

Elective Course Fees

  Early Bird Registration
by May 29
(USD$ Only)
Regular Registration
after May 29
(USD$ Only)
Review Courses
Diagnostic Physics Review Course $195 $195
Therapy Physics Review Course $195 $195
Nuclear Med Review Course $195 $195
Package Diagnostic/Nuc Med $250 $250
Student/Resident Review Course $100 $100
Student Package Diag/Nuc Med $200 $200
Integrating the Healthcare Enterprise - Radiation Oncology (IHE-RO)
  $0 $0
RSEA
  $180 $240
SDAMPP
  $25 $25

USB Sales

AAPM plans to digitally capture the following session types at the 60th Annual Meeting for posting in the AAPM Virtual Library. The digital capture list will be available at the Member Services Counter:

  • Continuing Education Courses
  • Symposia
  • Proffered sessions are not included in the AAPM Virtual Library.

Posted presentations include streaming audio of speakers and presentation slides.

Selected presentations given during the 60th AAPM Annual Meeting and Exhibition will be available on USB Flash Drive following the meeting.

  • USB Flash Drives
    For those times you can't access the online AAPM Virtual Library, view the content on USB Sticks.
    • USB Flash Drives are:
      • PC & Mac compatible only.
      • Orders will be shipped 6- 8 weeks following the meeting
  • Meeting USB Flash Drive Orders (all prices below include shipping fees):
    • Pre-order Online (via Registration)
      • Pre-Meeting USB Flash Drive Price: $120.00
    • Post Meeting Orders: