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Journal and Banner Ads

Journal Ads

Medical Physics is the scientific journal of the American Association of Physicists in Medicine. Medical Physics will be distributed to all AAPM attendees during registration.

Banner Ads

Deliver your message before, during and after the AAPM Annual Meeting with highly targeted, cost effective banner advertisements (300 x 250 pixels). Meeting registrants as well as medical physicists not planning to attend the meeting visit the conference site for updated meeting information, paper submission, registration, program scheduling, and abstracts information. Your banner ad on the AAPM Meeting pages delivers qualified prospects to your exhibit booth and your website.

Banner size is 300 x 250 pixels. Files accepted are GIF, JPG, and Html Maximum size: 200 KB

2018 Rate: $4,690

Information on rates, mechanical specifications and copy deadlines may be obtained from:

  • Beverly Lawrence
  • Advertising Sales & Content + Products & Services
  • John Wiley & Sons, Inc.
  • 350 Main Street
  • Malden, MA 02148
  • O: 781-388-8554

  • C: 781-502-5588

Advertising Policy:

AAPM publications, including Medical Physics, Journal of Applied Clinical Medical Physics, AAPM Newsletter, AAPM online services, and any other media, accept advertisements for products and services of interest to medical physicists. AAPM reserves the right to reject, for any or all media, an advertisement it feels is inappropriate for that medium.

Buyers Guide

AAPM members and meeting attendees will have the opportunity to view the 2018 Buyers Guide in three different sources this year:

  • On the AAPM Meeting Homepage, to be posted by May.
  • In the June issue of Medical Physics, the official journal of AAPM
  • In the 2018 AAPM Meeting Pocket Program, distributed to attendees onsite

Online Company Information Entry Instructions

Please follow the instructions below to update information for your company to be listed in the Buyers Guide.

Login to Buyers Guide - Please look for the details in your email!

You will then be prompted to enter the unique Exhibitor USERNAME and PASSWORD provided to you from AAPM Headquarters. If you need your Exhibitor login, please contact Rachel Smiroldo or call 571-298-1230.

By entering the special Exhibitor USERNAME and PASSWORD, you will be taken to a record listing the following information for your company:

  • Exhibitor Name
  • Street Address 1
  • Street Address 2
  • City, State, Zip, Country
  • Web Address
  • Buyer's Guide Description
    (500 characters with spaces max)
  • Buyer's Guide Contact
  • Contact Phone, Fax, Email

Review the information for your company and if necessary, edit or revise. All information listed for your company at this site will appear in the Buyers Guide. If you wish to omit certain information, please leave those appropriate record fields blank.

After reviewing/updating your record, it is imperative that you CONFIRM your Exhibitor Information by selecting the CONFIRM button.

Once you have confirmed, you will be taken to a second page where you can select/edit Product Focus and Product Line information for your company.

You can enter the system as often as needed to add or revise information listed for your company up until April 26. After April 26, you will no longer have access to your company record. Therefore, as of April 26, the information listed in your company record will be printed in Medical Physics, the Pocket Program, and posted on the Meeting website.

Exhibitor Press Releases

AAPM will implement a Virtual Press Room for the 2018 Meeting. The Virtual Press Room will include both Scientific and Exhibitor related press releases.

All contributing companies will be listed on the Virtual Press Room site. A link will be created from the Press Room site/company name back to the URL address of the press release.

AAPM Exhibitor Virtual Press Room Guidelines:

  1. Only companies officially exhibiting at the 2018 AAPM Meeting may submit materials for the Exhibitor Virtual Pressroom.
  2. There is no endorsement implied by AAPM.
  3. Releases will be listed in alpha order by company name.
  4. Press releases submitted for the Exhibitor Virtual Press Room by June 25 will provided to all registered press.

Attendee Mailing List

As an Exhibitor, you have the opportunity for a direct mail campaign; use the list of 2018 AAPM Meeting scientific registrants.

The Annual Meeting Attendee List can only be purchased from AAPM. Proceed with caution if company's other than AAPM contact you to purchase the list. Please be aware that they have no relationship with AAPM. You put yourself at financial risk if you provide them your credit card information

  • We receive the bulk of our scientific registrants by June 20.
  • The registrant list will be sent via email within 5 days of receipt of order (For an additional fee of $50, list will be sent via email within 2 day of receipt of order.)
  • Information provided for each pre-registered scientific attendee:
    • Registration Category
    • First Name
    • Last Name
    • Degree
    • Company
    • Street Address
    • Street Address 2
    • City
    • State
    • Postal Code
    • Country
    • Email address*
    • Employment function
      *Note: Email addresses will be provided for Registrants who consented to the release of personal email addresses.

To order, link here: Attendee Registrant Mailing Labels


  • $0.30 per label x number of registered attendees at time order is received = $Total Cost

Corporate Affiliate members get Two Complimentary Mailing Lists each year. The meeting attendee list may be used as one of these complimentary mailing lists. Corporate Affiliates may purchase the meeting attendee list at a reduced cost:

  • $0.20 per label x number of registered attendees at time order is received = $ Total Cost
    For an additional fee of $50, list will be sent via email within 2 days of receipt of order.

Frequently Asked Questions

Q. How do you ship your lists?
A. via Email

Q. In what formats do you offer the AAPM mailing list?
A. The AAPM mailing list is in electronic format only, Microsoft Excel.

Q. How soon will I get my list?
A. Under ordinary circumstances most orders are filled within 5 business days. If an order is received on Monday, we try to send it out by the following Friday.

Q. What if I need it sooner?
A. We do offer rush jobs. There is a $50 fee associated with such a request. A 'rush job' is one that is requested to be received by a specific date that is less than five days after the date the order is received. Please inform us by telephone or email that you will be requesting a rush job so that we can be on the lookout for your order and handle it as soon as possible. Note: We often process jobs within a day or two of receipt, but it is not guaranteed.

Q. How many times can I use the list?
A. The list are sold on a per-use basis. If you purchase one list, then you may use it once.

Q. Why do I have to include a sample of the mailing?
A. In order to ensure that our list is being used legitimately, we have a validation system in place. Whenever we come across a mailing that appears to have used our list, we check to see if we have sold a label to the sending company and that we have a sample on file. If we can't confirm that we sold labels for that mailing, we start asking questions.

Q. What's to stop me from copying the names from the list that you gave me?
A. You are required to sign a statement stating that you will not do that.

Q. What if I have a question that isn't on this list?
A. Email us at

Return on Investment Resources


Secrets of the Aisles: Critical Skills Every Booth Staffer Must Know to Improve In-Booth Visitor Interactions & Leads
Tuesday, June 5, 2018 −− 2:00 pm-2:45 pm Eastern
Webinar available under Webinar Replays

No matter good your products or services are, a big factor influencing your exhibiting results is your booth staff. It's what they do or don’t do in that short window of opportunity with visitor's that makes the difference. 86% of booth staffers have never received a single hour of skills training in how to manage visitor interactions in the challenging tradeshow environment. This forces them to make behavioral and communication errors that reduce booth traffic, limit the quality and quantity of leads, and negatively impact ROI. Attend this information rich session with America's leading exhibit staff trainer to gain perspectives and practical interactions skills that will turn your booth staff into a competitive advantage.


  • Secrets of the Aisles: Critical Skills Every Booth Staffer Must Know to Improve In-Booth Visitor Interactions & Leads
  • Improving Tradeshow Lead Management for Better ROI
  • Inside the Exhibiting Numbers: Budgeting, Managing Costs, Measuring & Reporting Exhibiting Performance, Value and ROI


AAPM has made special arrangements with Jefferson Davis, America's leading expert on trade show success. You can submit questions by email on any exhibiting topic and Mr. Davis will respond personally within 48 hours. There is no cost to you for this valuable service.Click here to submit your question now.


Use of AAPM Logo

Please contact Rachel Smiroldo before using the AAPM logo in any promotion.