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Exhibit Space Rental Fees
Booth Space Pricing Formulae
Inline Booth Spaces
Island Booth Formations
Two-Story Booth Formations - Cost for 2nd Level
If you're considering a Two-Story booth, please contact Rachel Smiroldo for more information.
|NO. OF COMPLIMENTARY EXHIBITOR
(PEr 100 square feet)
2 complimentary full + 1 Technical exhibits Hall Only
|Inline Basic||10' x 10'||100||2 complimentary registrations + 1 hall only||$3,200|
|Inline Corner||10' x 10'||100||2 complimentary registrations + 1 hall only||$3,400|
|To determine fee of inline booth space greater than 10 x 10, use formula above|
|Islands||20' x 20'||400||8 complimentary registrations + 4 hall only||$13,600|
|20' x 30'||600||12 complimentary registrations + 6 hall only||$20,000|
|20' x 40'||800||16 complimentary registrations + 8 hall only||$26,400|
|30' x 30'||900||18 complimentary registrations + 9 hall only||$29,600|
|20' x 50'||1000||20 complimentary registrations + 10 hall only||$32,800|
|30' x 40'||1200||24 complimentary registrations + 12 hall only||$39,200|
|30' x 50'||1500||30 complimentary registrations + 15 hall only||$48,800|
|40' x 40'||1600||32 complimentary registrations + 16 hall only||$52,000|
|40' x 50'||2000||40 complimentary registrations + 20 hall only||$64,800|
|40' x 60'||2400||48 complimentary registrations + 24 hall only||$77,600|
|50' x 50'||2500||50 complimentary registrations + 25 hall only||$80,800|
|40' x 70'||2800||56 complimentary registrations + 28 hall only||$90,400|
|To determine fee of island booth space greater than 20 x 20, use formula above|
Cost for 2nd Level
|20' x 20' island or larger||$15 per square foot
(to be added to total cost of first level space)
|Basic||10' x 10'||100||2 complimentary registrations + 1 hall only||$1,500|
|Corner||10' x 10'||100||2 complimentary registrations + 1 hall only||$1,700|
To complete the Exhibit Space Application:
To be considered for first round placement, the application must be turned in by February 28.
Exhibit Management Policy
Exhibit Management reserves the right to rearrange the floorplan at any time when such action is deemed to be in the best interest of the total exhibit effort. Exhibit Management reserves the right to relocate exhibitors should it become necessary for causes beyond the control of AAPM, or advisable in the best judgment of AAPM to transfer assignments.
Forward Applications to:
Attn: Rachel Smiroldo
1631 Prince Street
Alexandria, VA 22314
The draft floorplan posted in the Prospectus will be maxed out with 10’ x 10’ in-line booth spaces only. No ISLAND formations will be indicated on the floorplan.
If you would like to reserve a space larger than a 10' x 10', please list the booth numbers you'd like combined to create your desired booth formation on the Space Application.
To assist HQ with understanding your intentions, it is suggested you also print the floorplan, use a marker to outline/indicate your top 3 choices, and submit the floorplan with your space application.
Please note, the AAPM does not allow peninsula formations.
For first consideration in space assignment:
Applications Due – February 28, 2018
Full Payment Due – March 22, 2018
All applications received on or before February 28, 2018 will be awarded 60 points.
On February 28 applications will be separated and identified as AAPM Corporate Affiliate Members and Nonmembers. On February 28 all applications will be assigned a random number with applications received by AAPM Corporate Affiliate Members being assigned random numbers first followed by applications received by Nonmembers. Exhibit space assignments will then be made based on the random number assigned. Space assignment will begin on February 28.
Applications received after February 28 will be assigned space based on a point system. The point system is based on three tiers of information: historical data, date application is received, and event sponsorship. Corporate Affiliate Contracts received after February 28 will be assigned space along with nonmember organizations based on historical data, date application is received, and event sponsorship.
The historical tier of the point system awards four points for each consecutive year a company has exhibited, going back nine years. A maximum of 36 points can be accumulated this way. Three points are given for each year exhibited non-consecutively.
The date-point tier begins March 2nd. Two points will be subtracted from this sixty-point maximum for each application received each business day thereafter. No points are given for applications received after 30 days. Bonus points can also be earned by sponsoring AAPM Annual Meeting events.
Total points, Corporate Affiliate level and Exhibitor preference regarding proximity to other exhibiting companies will be used to break ties. Every effort will be made to respect the Exhibitors' space choices, whenever possible, but the decision of Exhibit Management will be final.
Exhibit Management Policy: Exhibit Management reserves the right to rearrange the floor plan at any time when such action is deemed to be in the best interest of the total exhibit effort. Exhibit Management reserves the right to relocate exhibitors should it become necessary for causes beyond the control of AAPM, or advisable in the best judgment of AAPM to transfer assignments.
If booth payment is not received prior to the Annual Meeting, the installation of carpet and/or other materials purchased will not be installed until payment is made.
Space assignments are subject to availability of space, preferences, special needs, and compatibility of Exhibitors. Booth assignment will not be made until the FULL PAYMENT is received regardless of when the Application for Exhibit Space is received.
Refund for Cancellations/Space Reduction
Cancellation Deadline is May 11, 2018
Please send your cancellation request to firstname.lastname@example.org. All sums paid by the Exhibitor, less a service charge of 10% of the contract price, will be refunded. No refund for a cancellation will be made after May 11, 2018.
Please send your request for space reduction to email@example.com. If space originally contracted for is reduced, a 10% service charge of the original contract price will be due to AAPM. Exhibit Management has the right to reassign a different booth space to Exhibitor. No refund for space reduction will be made after May 11, 2018.