To complete the Exhibit Space Application:

• Review the AAPM floorplan and determine your top three (3) booth selection requests. The entrances are indicated on the floor plan so please note when selecting your requested booth spaces.
• List any exhibitors you wish to be near and any competitors you do not want to be near.
• Indicate your priority regarding the assignment of your booth space (i.e. floor location, competitor proximity, associate proximity, corner space).
• Indicate the product focus and product line that best applies to your organization. This information will be displayed in the online Buyers Guide.

To be considered for first round placement, the application must be turned in by February 28.

Exhibit Management Policy

Exhibit Management reserves the right to rearrange the floorplan at any time when such action is deemed to be in the best interest of the total exhibit effort. Exhibit Management reserves the right to relocate exhibitors should it become necessary for causes beyond the control of AAPM, or advisable in the best judgment of AAPM to transfer assignments.

Forward Applications to:

Attn: Rachel Smiroldo

AAPM

1631 Prince Street

Alexandria, VA 22314

(Fax) 571-298-1301

rachel@aapm.org

Download the Space Application Form

The draft floorplan posted in the Prospectus will be maxed out with 10’ x 10’ in-line booth spaces only. No ISLAND formations will be indicated on the floorplan.

If you would like to reserve a space larger than a 10' x 10', please list the booth numbers you'd like combined to create your desired booth formation on the Space Application.

To assist HQ with understanding your intentions, it is suggested you also print the floorplan, use a marker to outline/indicate your top 3 choices, and submit the floorplan with your space application.

Please note, the AAPM does not allow peninsula formations.

For first consideration in space assignment:

Applications Due – February 28, 2018
Full Payment Due – March 22, 2018

All applications received on or before February 28, 2018 will be awarded 60 points.

On February 28 applications will be separated and identified as AAPM Corporate Affiliate Members and Nonmembers. On February 28 all applications will be assigned a random number with applications received by AAPM Corporate Affiliate Members being assigned random numbers first followed by applications received by Nonmembers. Exhibit space assignments will then be made based on the random number assigned. Space assignment will begin on February 28.

Applications received after February 28 will be assigned space based on a point system. The point system is based on three tiers of information: historical data, date application is received, and event sponsorship. Corporate Affiliate Contracts received after February 28 will be assigned space along with nonmember organizations based on historical data, date application is received, and event sponsorship.

The historical tier of the point system awards four points for each consecutive year a company has exhibited, going back nine years. A maximum of 36 points can be accumulated this way. Three points are given for each year exhibited non-consecutively.

The date-point tier begins March 2nd. Two points will be subtracted from this sixty-point maximum for each application received each business day thereafter. No points are given for applications received after 30 days. Bonus points can also be earned by sponsoring AAPM Annual Meeting events.

Total points, Corporate Affiliate level and Exhibitor preference regarding proximity to other exhibiting companies will be used to break ties. Every effort will be made to respect the Exhibitors' space choices, whenever possible, but the decision of Exhibit Management will be final.

Exhibit Management Policy: Exhibit Management reserves the right to rearrange the floor plan at any time when such action is deemed to be in the best interest of the total exhibit effort. Exhibit Management reserves the right to relocate exhibitors should it become necessary for causes beyond the control of AAPM, or advisable in the best judgment of AAPM to transfer assignments.

If booth payment is not received prior to the Annual Meeting, the installation of carpet and/or other materials purchased will not be installed until payment is made.

• Upon receipt of space applications, Exhibitors will be sent an invoice via email for the amount of booth space requested.  Payments can be made in full or in installments, providing full payment is received by March 22, 2018.
• Payment can be made via credit card at the following Web site: 
(The zip code for the card account and the 3- or 4-digit security code will be required.)

• Credit cards accepted include Visa, Master card, Discover and American Express
• For security purposes, DO NOT send credit card information to AAPM Headquarters.
• Full Payment can also be submitted in the form of a check in US funds made payable to AAPM and mailed to:  1631 Prince Street, Alexandria, VA 22314
• Or by ACH or wire transfer – contact accounting@aapm.org for ACH or wire transfer information

Please Note:

Space assignments are subject to availability of space, preferences, special needs, and compatibility of Exhibitors. Booth assignment will not be made until the FULL PAYMENT is received regardless of when the Application for Exhibit Space is received.

Cancellation Deadline is May 11, 2018

Please send your cancellation request to rachel@aapm.org. All sums paid by the Exhibitor, less a service charge of 10% of the contract price, will be refunded. No refund for a cancellation will be made after May 11, 2018.

Space Reductions

Please send your request for space reduction to rachel@aapm.org. If space originally contracted for is reduced, a 10% service charge of the original contract price will be due to AAPM. Exhibit Management has the right to reassign a different booth space to Exhibitor. No refund for space reduction will be made after May 11, 2018.