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Exhibitor Activities

Exhibitors agree not to schedule or conduct any outside activity including, but not limited to, receptions, seminars, symposia, and hospitality suites that are in conflict with the official program of the AAPM Annual Meeting, whether such activities are held at or away from the Exhibit Hall. However, Exhibitors are allowed to hold staff meetings at any time, as long as only exhibitor personnel are involved. Permission must still be requested by emailing Rachel Smiroldo.

Any Exhibitor wishing to hold any outside activity in conjunction with its exhibit must submit the function request form to Rachel Smiroldo for written approval. The authorization will include contact information for each of the designated 2018 AAPM hotels and the Music City Center. Upon approval, you will make function-arrangements directly with the hotel of your choice or the Music City Center.

AAPM will not be hosting a function Sunday evening. Exhibitors have the opportunity to host private functions for meeting attendees following the end of the Meeting Program on Sunday. Please note, the Program ends at 6:00 PM and AAPM Committee Meetings conclude at 7:00 PM.

The following are designated times when Exhibitors may conduct any of the above-mentioned activities:

Day Date Time
Saturday July 28 Any time PRIME TIME

No AAPM functions on this date
Sunday July 29 Before 9:30 am

After 6:00 pm
Open evening for Exhibitor Entertaining

Note: AAPM Committees conclude at 7:00 pm
Monday July 30 Before 7:30 am

During lunch
12:15 pm – 1:45 pm

After 8:00 pm
Tuesday July 31 Before 7:30 am

During lunch
12:15 pm – 1:45 pm

After 10:00 pm
Take your clients to dinner!
Meet at The Country Music Hall of Fame for light snacks beforehand or come for desserts
Wednesday August 1 Before 7:30 am

During lunch
12:15 pm – 1:45 pm

After 10:00 pm

(No Exhibits
on Thursday)
August 2 Before 7:30 am

After 10:00 pm

Exhibitor Event Announcements

To post your event announcement (users meeting, social event) on the meeting site, please contact Rachel Smiroldo.

Code of Conduct

Exhibitor personnel are required to conduct themselves in a professional manner at all times during the 2018 AAPM Meeting.

Badge Control

The official AAPM badge must be worn at all times in the exhibit hall. Exhibitor badges are not to be issued to individuals who wish to gain admittance for the purpose of contacting other Exhibitors. False certification of any individual as an Exhibitor's representative, misuse of Exhibitor's badges, or any other method or device used to assist unauthorized personnel to gain admittance to the exhibit floor will be considered a substantial violation of the rules. Violators will be fined $300.00 per incident and the individual(s) in question will be escorted from the meeting.