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Housing Information

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Hotels

hotel map

Click to View Full Size PDF of Hotel Map & Key

Distances are approximate. All rates are per room and are subject

to 15.25% state and local tax; $2.50 city tax. Subject to change.

  •  (1) Omni Nashville - Headquarters Hotel HQ Hotel

    Adjacent to the Convention Center
    $236 Single or Double

  •  (2) Westin Nashville

    Adjacent to the Convention Center
    $255 Single or Double

  •  (3) Cambria Hotel & Suites Downtown

    Across the street from the Convention Center
    $229 Single or Double

  •  (4) Hampton Inn & Suites

    1 block from the Convention Center
    $235 Single or Double

  •  (5) Hilton Nashville Downtown

    2 blocks from the Convention Center
    $249 Single or Double

  •  (6) Renaissance Nashville

    3 blocks from the Convention Center
    $212 Single or Double

  •  (7) Hilton Garden Inn Downtown

    3 blocks from the Convention Center
    $215 Single or Double

  •  (8) Holiday Inn Express Downtown

    3 blocks from the Convention Center
    $199 Single or Double

  •  (9) Hyatt Place Downtown

    2 blocks from the Convention Center
    $229 Single or Double

  •  (10) Courtyard by Marriott Downtown

    4 blocks from the Convention Center
    $202 Single or Double

  •  (11) Sheraton Grand Downtown

    Across the street from the Convention Center
    $212 Single or Double

  •  (12) DoubleTree Downtown

    5 blocks from the Convention Center
    $203 Single or Double

Beware of Housing 'Poachers'

  • Reserving rooms through the AAPM housing system ensures protection from housing scams. Orchid.Events is the ONLY official AAPM-designated housing provider. If you are approached by any company other than Orchid.Events regarding AAPM Annual Meeting housing, please be aware that they have no relationship with AAPM.

    Look for this logo to instantly identify a legitimate AAPM service provider.

  • Benefits to AAPM:

    • Our room block history (rooms booked and attributed to AAPM) is shared when contracting future venues. The better our room block history, the better leverage we have for lower room rates and fewer contracted penalties in the future.
    • Our room block history impacts the amount of meeting space a city or venue is willing to hold as well as the cost. An excellent pick up history results in better leverage when negotiating with both hotels and convention centers for meeting space.

  • We know there are often attractive alternative hotels or reward programs that provide incentives. Please think twice before booking "outside the block" and we will continue to negotiate the best convention centers and the best hotels at the best rates for future AAPM meetings. You can help us.

Please Book "Within the Block" at AAPM Meetings

Christopher F. Serago, PhD, Jacksonville, FL · Chair, AAPM Meeting Coordination Committee

When you stay at a hotel while attending an AAPM meeting, there are benefits to you and to AAPM if you book a room "within the block" of hotels contracted by AAPM for the meeting. Benefits to you:

  • Every registrant who books a stay through the contracted housing management site for the AAPM Annual Meeting will be entered in a drawing for a complimentary registration at the 2018 Annual or Spring Clinical Meeting. (One winner will be selected at random and the winner's registration fee will be refunded after the drawing.)
  • Guest room Wi-Fi is included in your room rate. While some hotel brands already include Wi-Fi as part of the room rate, other hotels charge as much as $12.95 per day.
  • When you reserve a hotel room in the meeting contracted block, you will be the last to be 'walked' or relocated in an oversell situation. You may save a few dollars when reserving hotel rooms through bargain websites, but they will not protect you in an oversell situation.
  • Our hotels tend to be the closest to the convention center at discounted rates.

Deposit

All reservation requests must be accompanied by a credit card guarantee for one night's room & tax for each room reserved. Your credit card WILL NOT BE CHARGED during this initial stage and will be held as a GUARANTEE only.

Acknowledgments

Orchid.Events will send reservation acknowledgements within 24 hours via email. If you do not receive your acknowledgement in this time frame, contact Orchid.Events by phone at 888-505-4486 (international number calls +1 801-505-4603) or by email at help@orchid.events. Agents available 7:00am to 6:00pm Mountain Standard Time, Monday through Friday. You will not receive a written confirmation from the hotel.

Deadline

All reservations must be received by July 2, 2018, to guarantee availability and conference rates. After this date, reservations will be made based on availability and hotels may charge higher rates.

Changes, Cancellations, Refunds

Cancellations received on or after July 2, 2018 will be assessed a $25.00 processing fee. Cancellations within 24 hours prior to the day of arrival will forfeit one night's room & tax. (Credit cards will only be charged if canceled within the penalty period). Early departures are subject to penalty fees set by the hotel. A charge of one night's room & tax will be applied if you do not cancel and you do not arrive (no-show).

Through July 19, 2018, send requests for changes and cancellations in writing to Orchid.Events via e-mail (help@orchid.events). After July 19, 2018, contact hotels directly to make changes and cancellations.

Exhibitors

Online Exhibitor Room Block - deadline has passed

Questions or Special Requests?

For questions or special requests, please contact Orchid.Events at 888-505-4486. Email questions, cancellations, or changes to your reservation to help@orchid.events. Special requests are not guaranteed. Hotels will assign specific room types upon check-in, based on availability.

Roommate Bulletin Board

Interested in sharing hotel costs in Nashville? The Roommate BBS allows you to connect with like-minded individuals. While AAPM will monitor content on the Roommate BBS, AAPM is not ultimately responsible for content posted by others, or for decisions individuals make based on the content. Please use prudence.

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