Click here to


Are you sure ?

Yes, do it No, cancel

Expand All | Collapse All

AAPM Annual Business and Town Hall Meeting

Wednesday, August 1 −− 6:15 PM - 7:30 PM
Karl Dean Grand Ballroom A1, Music City Center

During the Annual Business Meeting, AAPM's President and Treasurer will report on the status of the organization. Immediately following, the AAPM Board of Directors will take questions from the audience. How can the organization better serve you?

Awards Ceremony and Reception

Monday, July 30 −− 6:30 PM - 8:00 PM
Omni Hotel, Broadway Ballroom, Level 2, followed by a Reception, 8:00 PM - 9:00 PM
$14; please note that this ticket is included in some registration categories.

American Association of Physicists in Medicine will honor AAPM award winners during a ceremony followed by a wine and cheese reception. Please remember your tickets.

New Member Symposium

Tuesday, July 31 −− 4:30 PM - 6:00 PM
Room 209, Music City Center

As a new member of AAPM, it's easy to feel overwhelmed by the size and complexity of the association and to be unaware of the benefits and opportunities available to members. At this year's AAPM Annual Meeting, we will host a New Member Symposium where you can learn more about the organization, member resources, opportunities to get involved, and about topics of particular interest to new professionals. We encourage you to take advantage of this great opportunity to learn valuable information and to grow your professional network.

The New Member Symposium is a (free) ticket option available to members who have joined since June 2015. Attendees registered for this event will receive a raffle ticket. Enter to win a complimentary registration for the 2019 Annual Meeting in San Antonio or the Spring Clinical Meeting in Orlando!

In addition, all new members who register for the Symposium will receive a drink ticket, good for one complimentary soda or beer served after the New Member Symposium during the social with committee chairs from the 4 AAPM Councils.

Get your picture taken!!! There will be a photographer available to take pictures for your profile in the AAPM directory.

Night Out – Country Music Hall of Fame

Tuesday, July 31 −− 6:30 PM - 10:00 PM
222 Fifth Avenue South, Nashville

You are encouraged to meet your colleagues at the venue for limited light snacks and then make your way to one of the many restaurants in the area for dinner. Or, dine first and make your way to the event for a bite of something sweet at the end of the evening!

AAPM will take over the entire Country Music Hall of Fame® and Museum, featuring two expansive floors of gallery space, and safeguarding over 2.5 million diverse artifacts. Follow the evolution of country music, within the context of American history. For those who like to dance, Gary Jenkins & the Thundering Hearts will be playing upstairs. If you've ever yearned to try line dancing, two instructors will give lessons to those willing to try!

Each adult Night Out ticket will include 1 drink ticket, good for beer or a glass of wine. Please make your plans in advance and dine at a restaurant of your choice and favorite cuisine! We encourage you to either make reservations on your own, or with help from the restaurant desk at the Music City Center.

Please note: Trade in your Night Out ticket for a lanyard/event map required for admittance. Stop by the AAPM Registration Desk on Monday or Tuesday for your Ticket/Lanyard trade.

Country Music Hall of Fame Logo

Review Courses

These courses provide a good review of medical physics for physicists entering the specialty, physicists in need of continuing education credits, and physicists who would benefit from a refresher course taught by experts in the field. All learning materials will be provided to registrants on a thumb drive; no paper handouts. The courses will be held concurrently on Saturday and Sunday. The review courses will be submitted to the Commission on Accreditation of Medical Physics Education Programs, Inc. (CAMPEP) for MPCEC Credits. Refer to the tabs below for course outlines.

Diagnostic Physics
Radiation Therapy Physics
Nuclear Medicine

Diagnostic Physics Review Course: Room 201, Music City Center
Saturday, July 28 −− 7:30 AM - 4:45 PM
Sunday, July 29 −− 7:00 AM - 12:30 PM
Student/Resident Registration: $100

Radiation Therapy Review Course: Room 201, Music City Center
Saturday, July 28 −− 7:30 AM - 5:40 PM
Sunday, July 29 −− 7:30 AM - 11:40 PM
Student/Resident Registration: $100

Nuclear Medicine Review Course: Room 201, Music City Center
Saturday, July 28 −− 1:15 PM - 4:45 PM / dinner on your own / 6:00 PM - 9:00 PM
$115 for Nuclear Medicine Review Course (only); Student/Resident Registration: $100

Nuclear Medicine and Diagnostic PACKAGE: Room 201, Music City Center
Saturday, July 28 −− 7:30 AM - 4:45 PM / dinner on your own / 6:00 PM - 9:00 PM
Sunday, July 29 −− 7:00 AM - 12:30 PM
$250 for Nuclear Medicine plus Diagnostic Physics Review; Student/Resident Registration: $200

Students and Trainees Events

Download the flyer and don’t forget to share!

Student and Trainees Subcommittee
Working Group on Student and Trainee Research
Working Group on Non-Clinical Career Paths for Medical Physicists

Student and Trainee Events begin on Sunday, July 29th

  • Annual Student Meeting
  • Undergad Networking Session
  • Non-Clinical Career Expo
  • Student and Trainee Lunch | $10/person
  • Residency Fair
  • Society of Physics Students Poster Session
  • Students and Trainees Night Out at Acme Feed & Seed | $20/person

Additional activities of note for Student and Trainees:

  • MedPhys Slam
  • Interview Workshop
  • Expanding Horizons
  • Breaking Out of the Clinic: Non-Traditional Medical Physics Careers
  • Partners for the Future
Student Flyer
ACR Welcome Reception for Students and Trainees

Saturday, July 28 −− 5:00 PM - 7:30 PM
Pancho & Lefty’s, 104 5th Ave. S, Nashville

Will you be in Nashville on Saturday night? Join the ACR and your fellow Students and Trainees for appetizers and drinks at Pancho & Lefty’s. Drink tickets will be provided for those of age (ID required). Not sure of the role of Medical Physicists in the American College of Radiology (ACR)? Come ask the new chair of the Commission on Medical Physics Mahadevappa Mahesh and other members of the commission! Please RSVP so the event planners can get an accurate headcount here: RSVP Now.

Annual Student Meeting – The Role of Automation in Clinics of the Future

Sunday, July 29 −− 8:30 AM - 10:00 AM followed by the Undergrad Networking Session −− 10:00 AM - 10:30 AM
Davidson Ballroom B, Music City Center

This year’s Annual Student Meeting explores the role of automation in the radiation oncology clinic. Automation is heavily relied on in other industries, and is becoming an increasingly important topic for our field as we evolve to maximize efficiency while maintaining a high standard of quality. Drs. Steve Jiang and Kevin Moore are leaders in this space and will each give a 20-minute presentation on automation strategies used at their respective institutions. This will be followed by a 50-minute discussion facilitated by student moderators and the audience.

Non-Clinical Career Expo

Sunday, July 29 −− 10:00 AM - 11:30 AM
Davidson Foyer, Music City Center

The Career Expo, hosted by the Working Group to Promote Non-Clinical Career Paths for Medical Physicists, will take place in the Davidson Foyer immediately following the Student Meeting. In order to maximize the ability for attendees to connect with many different companies, we are implementing a speed dating format! Students, trainees, and young professionals are encouraged to connect individually with representatives to understand a physicist's role at his/her company. This is not meant to be a job fair, but rather a place to facilitate discussions about future career paths and roles that medical physicists fill outside of the clinic.

For information about the Career Expo, please contact Kurt.

Attendees: Register Here
Company/Institution Representatives: Register Here

WGSTR Student and Trainee Lunch

Sunday, July 29 −− 11:30 AM - 1:00 PM
Davidson Ballroom C, Music City Center
Tickets are $10 per person. Space is limited. Registration deadline is July 3.

Committees, Councils, and Task Groups, Oh My! The Working Group on Student and Trainee Research (WGSTR) is hosting a luncheon discussion on the many ways to get involved in AAPM. Student and faculty members representing various committees, councils, and task groups within AAPM will be on-hand to facilitate discussion and answer questions. Lunch tickets are available for $10 when you register for the meeting, or you may join the event at no cost (no lunch). Ticket holders will be allowed into the event first to collect box lunches, followed by non-ticket holders.

For information about the luncheon, please contact Leigh Conroy

Residency Fair

Sunday, July 29 −− 1:00 PM - 3:00 PM
Davidson Ballroom Foyer, Music City Center

The AAPM Students and Trainees Subcommittee, in collaboration with SDAMPP, is hosting a Residency Fair. This event will provide students an opportunity to learn more about individual residency programs and how they are structured. Come meet program directors and current residents from CAMPEP programs across the country. For more information about the Residency Fair, please contact Samantha Simiele.

Programs: Reserve your table here
Students/Attendees: RSVP here

AAPM Students and Trainees Night Out - ACME Feed & Seed

Sunday, July 29 −− 6:00 PM - 8:30 PM
​ 101 Broadway, Nashville​
 Tickets are $20 per person. Space is limited. Deadline to register is July 3. Register for this event when you register for the meeting.​

Join us for our Annual Students and Trainees Night Out sponsored by the Students and Trainees Subcommittee! This event provides attendees the opportunity to network with fellow students, residents, and post-docs. The event at ACME Feed & Seed will feature beer and ​wine, a ​dinner buffet, ping pong, giant jenga, and cornhole.

ACME Seed AND Feed   ACME Feed & Seed
101 Broadway, Nashville, TN
Society of Physics Students Poster Session

Sunday July 29 −− 3:00 PM
General Poster Area, Exhibit Hall

The Society of Physics Students (SPS) Undergraduate Research & Outreach Poster Session highlights the work of undergraduate students with an interest in medical physics. Stop by to meet the future faces of physicists in medicine!

MedPhys Slam

Monday July 30 −− 1:45 PM – 3:45 PM
Karl Dean Ballroom C, Music City Center

Medphys Slam Logo
MedPhys Slam is a research communication competition in which participants prepare a three-minute presentation aimed at sharing the significance of their science in a compelling yet understandable manner. Participants will be judged by a non-physicist panel on three equally weighted categories: comprehension/content, communication, and engagement. Preliminary events held by AAPM Chapters will each select one winner to represent their chapter in the final competition at the AAPM Annual Meeting.
Interview Workshop

Monday, July 30 −− 4:30 PM - 6:00 PM
Partners in Solutions Room, Exhibit Hall

The Students and Trainees Subcommittee (STSC) would like to invite students, trainees, and young professionals to attend an interview workshop to practice their interviewing skills and receive feedback from real interviewers. The first portion of the workshop includes concrete guidance and examples of how to respond in an interview setting; this aspect of the session is designed to be an informational introduction to interviews in general. The second portion of the workshop involves group interviews for those seeking careers in academic, research, or clinical environments, in addition to regulatory or industry positions.

Limited interview spots are available.
Students/Attendees: RSVP here
For questions, please contact Rebecca Culcasi

Expanding Horizons

Tuesday, July 31 −− 9:30 AM - 11:00 AM, Poster presentations: 10:00 AM - 10:30 AM
General Poster Area, Exhibit Hall

Awardees from the 2017 Expanding Horizons Travel Grant cycle will discuss their experiences traveling to conferences that are not specifically geared toward traditional medical physics, focusing on broad scientific impact and opportunities for medical physicists in various fields. The Expanding Horizons paper poster session gives a venue for AAPM conference attendees to meet and discuss with awardees, learn the hot topics and emerging research areas presented at these conferences, and understand the relevance to future medical physics research. Students interested in applying for the 2018 application cycle are highly encouraged to attend!

Breaking out of the Clinic: Non-traditional Medical Physics Careers

Wednesday, August 1 −− 11:15 AM -12:15 PM
Room 209, Music City Center

This symposium organized by the Working Group to Promote Non-Clinical Career Paths for Medical Physicists will discuss non-clinical career options and how to prepare for them. Three physicists working outside of the clinic will talk briefly on their experience. Don't worry if they didn't answer your question, there will be an open panel at the end of the session.

Partners for the Future

See Calendar Below
Exhibit Hall

Connecting Corporate Affiliates and students at the AAPM Annual Meeting

Participating corporate affiliates will be conducting demonstrations designed specifically for trainees, with the purpose of providing students with:

  • Contacts for future purchases/partnerships
  • Awareness of what products are available and will become available in the next couple years, and how they will help with clinical workflows
  • What opportunities exist for collaboration with each company and how they utilize clinical medical physicists to inform their product development

Get to know your Future Partners AND enter for a chance to win a $100 Amazon gift card!!

  • When Student registrants pick up registration materials, they will be given a 'Get to know your Future Partner' card.
  • Each 'Get to know your Future Partner' card will list questions provided by corporate affiliate partners participating in the program. The questions can be educational or fun!
  • Students will be instructed to visit each participating corporate affiliate to learn about their company and to figure out the answer to the questions listed on the card.
  • Once a card is complete, drop it off at the AAPM Member Resources counter, located at the front of Hall B.
  • All cards must be submitted NO LATER than 1:30 pm, Wednesday, August 1.
  • The drawing will take place at 1:45 pm on Wednesday, August 1.
  • Participants do not need to be present to win. To qualify, all questions must be answered correctly. The winner will be notified following the meeting.
Schedule an Appointment / Make a Connection

Corporate affiliate partners welcome the opportunity to meet with students anytime throughout the Annual Meeting. However, students are also invited to schedule appointments with vendors as well.

  • To schedule an appointment:
    • Pre-Meeting: Corporate partners have identified specific dates and time on the calendar below to be used for scheduling appointments pre-meeting. Contact the company directly to make the appointment.
    • At the Meeting:
      • Participating corporate affiliates will be identified with a floor decal placed in the aisle at their booth. Students can visit the vendor at any time during the meeting to schedule an appointment. Please note, it is recommended students approach vendors early in the meeting if scheduling at the booth.

Virtual Library

Selected presentations given at the Annual Meetings and other AAPM Meetings are posted in the AAPM Virtual Library. Posted presentations include streaming audio of speakers and presentation slides.

AAPM plans to digitally capture the following session types at the 60th Annual Meeting & Exhibition for posting in the AAPM Virtual Library. The digital capture list will be available at the Member Services Counter:

  • Continuing Education Courses
  • Symposia
  • Proffered sessions are not included in the AAPM Virtual Library.

Posted presentations include streaming audio of speakers and presentation slides.

Selected presentations given during the 60th AAPM Annual Meeting & Exhibition will be available on USB Flash Drive following the meeting. These will be produced and shipped post-meeting. The USB Flash Drives are PC & Mac compatible. Click here for more information about ordering.

Women Physicists Luncheon and more

Tuesday, July 31 −− 12:15 PM - 1:45 PM
Room 103, Level 1, Music City Center
$25 for all registration categories except Students/Residents, who pay $15. Deadline to register is July 3. There is no on-site registration for this event. Luncheon is Sold Out

The AAPM Women Professionals Subcommittee (WPSC) invites you to a unique networking event designed to provide women physicists an opportunity to interact with each other and women leaders from clinical, academic, and industry settings. It is also an opportunity to network, discuss issues pertaining to women's professional development, and for you to share your ideas on how the WPSC can best serve your needs.

Lunch tickets will be offered as an option when you register for the meeting.

More social events hosted by the

  • Women's Professional Subcommittee
  • Diversity and Inclusion Subcommittee

Med Phyz Wiz Kidz Program

Register for this event when you register for the meeting.​ Available for Young Adult registration category, ages 12 – 17. Pre-registration is required. Space is limited.

Registration is Closed

Sunday, July 29 −− 12:30 PM - 4:00 PM
Med Phyz Wiz Kidz Registration Counter, Level 2, Music City Center

Know a 12 - 17 year old interested in medical physics? Join us for a tour of the Exhibit Hall and a FREE GIFT! Register now and join the fun!

The AAPM Women's Professional Subcommittee and the Students and Trainees Subcommittee collaborated on this effort to stimulate interest in science and give middle and high school students a unique opportunity. Approximately 50 students will tour our exhibit show floor on Sunday, guided by a diverse group of medical physicist mentors.

Questions? Email

med phys wiz kid logo