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AAPM Annual Business and Town Hall Meeting
Wednesday, August 1 −− 6:15 PM - 7:30 PM
Karl Dean Grand Ballroom A1, Music City Center
During the Annual Business Meeting, AAPM's President and Treasurer will report on the status of the organization. Immediately following, the AAPM Board of Directors will take questions from the audience. How can the organization better serve you?
Awards Ceremony and Reception
Monday, July 30 −− 6:30 PM - 8:00 PM
Omni Hotel, Broadway Ballroom, Level 2, followed by a Reception, 8:00 PM - 9:00 PM
$14; please note that this ticket is included in some registration categories.
American Association of Physicists in Medicine will honor AAPM award winners during a ceremony followed by a wine and cheese reception. Please remember your tickets.
New Member Symposium
Tuesday, July 31 −− 4:30 PM - 6:00 PM
Room 209, Music City Center
As a new member of AAPM, it's easy to feel overwhelmed by the size and complexity of the association and to be unaware of the benefits and opportunities available to members. At this year's AAPM Annual Meeting, we will host a New Member Symposium where you can learn more about the organization, member resources, opportunities to get involved, and about topics of particular interest to new professionals. We encourage you to take advantage of this great opportunity to learn valuable information and to grow your professional network.
The New Member Symposium is a (free) ticket option available to members who have joined since June 2015. Attendees registered for this event will receive a raffle ticket. Enter to win a complimentary registration for the 2019 Annual Meeting in San Antonio or the Spring Clinical Meeting in Orlando!
In addition, all new members who register for the Symposium will receive a drink ticket, good for one complimentary soda or beer served after the New Member Symposium during the social with committee chairs from the 4 AAPM Councils.
Get your picture taken!!! There will be a photographer available to take pictures for your profile in the AAPM directory.
Night Out – Country Music Hall of Fame
Tuesday, July 31 −− 6:30 PM - 10:00 PM
222 Fifth Avenue South, Nashville
You are encouraged to meet your colleagues at the venue for limited light snacks and then make your way to one of the many restaurants in the area for dinner. Or, dine first and make your way to the event for a bite of something sweet at the end of the evening!
AAPM will take over the entire Country Music Hall of Fame® and Museum, featuring two expansive floors of gallery space, and safeguarding over 2.5 million diverse artifacts. Follow the evolution of country music, within the context of American history. For those who like to dance, Gary Jenkins & the Thundering Hearts will be playing upstairs. If you've ever yearned to try line dancing, two instructors will give lessons to those willing to try!
Each adult Night Out ticket will include 1 drink ticket, good for beer or a glass of wine. Please make your plans in advance and dine at a restaurant of your choice and favorite cuisine! We encourage you to either make reservations on your own, or with help from the restaurant desk at the Music City Center.
Please note: Trade in your Night Out ticket for a lanyard/event map required for admittance. Stop by the AAPM Registration Desk on Monday or Tuesday for your Ticket/Lanyard trade.
These courses provide a good review of medical physics for physicists entering the specialty, physicists in need of continuing education credits, and physicists who would benefit from a refresher course taught by experts in the field. All learning materials will be provided to registrants on a thumb drive; no paper handouts. The courses will be held concurrently on Saturday and Sunday. The review courses will be submitted to the Commission on Accreditation of Medical Physics Education Programs, Inc. (CAMPEP) for MPCEC Credits. Refer to the tabs below for course outlines.
Diagnostic Physics Review Course: Room 201, Music City Center
Saturday, July 28 −− 7:30 AM - 4:45 PM
Sunday, July 29 −− 7:00 AM - 12:30 PM
Student/Resident Registration: $100
Radiation Therapy Review Course: Room 201, Music City Center
Saturday, July 28 −− 7:30 AM - 5:40 PM
Sunday, July 29 −− 7:30 AM - 11:40 PM
Student/Resident Registration: $100
Nuclear Medicine Review Course: Room 201, Music City Center
Saturday, July 28 −− 1:15 PM - 4:45 PM / dinner on your own / 6:00 PM - 9:00 PM
$115 for Nuclear Medicine Review Course (only); Student/Resident Registration: $100
Nuclear Medicine and Diagnostic PACKAGE: Room 201, Music City Center
Saturday, July 28 −− 7:30 AM - 4:45 PM / dinner on your own / 6:00 PM - 9:00 PM
Sunday, July 29 −− 7:00 AM - 12:30 PM
$250 for Nuclear Medicine plus Diagnostic Physics Review; Student/Resident Registration: $200
Students and Trainees Events
Download the flyer and don’t forget to share!
Student and Trainees Subcommittee
Working Group on Student and Trainee Research
Working Group on Non-Clinical Career Paths for Medical Physicists
Student and Trainee Events begin on Sunday, July 29th
Additional activities of note for Student and Trainees:
Saturday, July 28 −− 5:00 PM - 7:30 PM
Pancho & Lefty’s, 104 5th Ave. S, Nashville
Will you be in Nashville on Saturday night? Join the ACR and your fellow Students and Trainees for appetizers and drinks at Pancho & Lefty’s. Drink tickets will be provided for those of age (ID required). Not sure of the role of Medical Physicists in the American College of Radiology (ACR)? Come ask the new chair of the Commission on Medical Physics Mahadevappa Mahesh and other members of the commission! Please RSVP so the event planners can get an accurate headcount here: RSVP Now.
Sunday, July 29 −− 8:30 AM - 10:00 AM followed by the Undergrad Networking Session −− 10:00 AM - 10:30 AM
Davidson Ballroom B, Music City Center
This year’s Annual Student Meeting explores the role of automation in the radiation oncology clinic. Automation is heavily relied on in other industries, and is becoming an increasingly important topic for our field as we evolve to maximize efficiency while maintaining a high standard of quality. Drs. Steve Jiang and Kevin Moore are leaders in this space and will each give a 20-minute presentation on automation strategies used at their respective institutions. This will be followed by a 50-minute discussion facilitated by student moderators and the audience.
Sunday, July 29 −− 10:00 AM - 11:30 AM
Davidson Foyer, Music City Center
The Career Expo, hosted by the Working Group to Promote Non-Clinical Career Paths for Medical Physicists, will take place in the Davidson Foyer immediately following the Student Meeting. In order to maximize the ability for attendees to connect with many different companies, we are implementing a speed dating format! Students, trainees, and young professionals are encouraged to connect individually with representatives to understand a physicist's role at his/her company. This is not meant to be a job fair, but rather a place to facilitate discussions about future career paths and roles that medical physicists fill outside of the clinic.
For information about the Career Expo, please contact Kurt.
Sunday, July 29 −− 11:30 AM - 1:00 PM
Davidson Ballroom C, Music City Center
Tickets are $10 per person. Space is limited. Registration deadline is July 3.
Committees, Councils, and Task Groups, Oh My! The Working Group on Student and Trainee Research (WGSTR) is hosting a luncheon discussion on the many ways to get involved in AAPM. Student and faculty members representing various committees, councils, and task groups within AAPM will be on-hand to facilitate discussion and answer questions. Lunch tickets are available for $10 when you register for the meeting, or you may join the event at no cost (no lunch). Ticket holders will be allowed into the event first to collect box lunches, followed by non-ticket holders.
For information about the luncheon, please contact Leigh Conroy
Sunday, July 29 −− 1:00 PM - 3:00 PM
Davidson Ballroom Foyer, Music City Center
The AAPM Students and Trainees Subcommittee, in collaboration with SDAMPP, is hosting a Residency Fair. This event will provide students an opportunity to learn more about individual residency programs and how they are structured. Come meet program directors and current residents from CAMPEP programs across the country. For more information about the Residency Fair, please contact Samantha Simiele.
Sunday, July 29 −− 6:00 PM - 8:30 PM
101 Broadway, Nashville
Tickets are $20 per person. Space is limited. Deadline to register is July 3. Register for this event when you register for the meeting.
Join us for our Annual Students and Trainees Night Out sponsored by the Students and Trainees Subcommittee! This event provides attendees the opportunity to network with fellow students, residents, and post-docs. The event at ACME Feed & Seed will feature beer and wine, a dinner buffet, ping pong, giant jenga, and cornhole.
Sunday July 29 −− 3:00 PM
General Poster Area, Exhibit Hall
The Society of Physics Students (SPS) Undergraduate Research & Outreach Poster Session highlights the work of undergraduate students with an interest in medical physics. Stop by to meet the future faces of physicists in medicine!
Monday July 30 −− 1:45 PM – 3:45 PM
Karl Dean Ballroom C, Music City Center
Monday, July 30 −− 4:30 PM - 6:00 PM
Partners in Solutions Room, Exhibit Hall
The Students and Trainees Subcommittee (STSC) would like to invite students, trainees, and young professionals to attend an interview workshop to practice their interviewing skills and receive feedback from real interviewers. The first portion of the workshop includes concrete guidance and examples of how to respond in an interview setting; this aspect of the session is designed to be an informational introduction to interviews in general. The second portion of the workshop involves group interviews for those seeking careers in academic, research, or clinical environments, in addition to regulatory or industry positions.
Tuesday, July 31 −− 9:30 AM - 11:00 AM, Poster presentations: 10:00 AM - 10:30 AM
General Poster Area, Exhibit Hall
Awardees from the 2017 Expanding Horizons Travel Grant cycle will discuss their experiences traveling to conferences that are not specifically geared toward traditional medical physics, focusing on broad scientific impact and opportunities for medical physicists in various fields. The Expanding Horizons paper poster session gives a venue for AAPM conference attendees to meet and discuss with awardees, learn the hot topics and emerging research areas presented at these conferences, and understand the relevance to future medical physics research. Students interested in applying for the 2018 application cycle are highly encouraged to attend!
Wednesday, August 1 −− 11:15 AM -12:15 PM
Room 209, Music City Center
This symposium organized by the Working Group to Promote Non-Clinical Career Paths for Medical Physicists will discuss non-clinical career options and how to prepare for them. Three physicists working outside of the clinic will talk briefly on their experience. Don't worry if they didn't answer your question, there will be an open panel at the end of the session.
See Calendar Below
Connecting Corporate Affiliates and students at the AAPM Annual Meeting
Participating corporate affiliates will be conducting demonstrations designed specifically for trainees, with the purpose of providing students with:
Get to know your Future Partners AND enter for a chance to win a $100 Amazon gift card!!
Corporate affiliate partners welcome the opportunity to meet with students anytime throughout the Annual Meeting. However, students are also invited to schedule appointments with vendors as well.
Selected presentations given at the Annual Meetings and other AAPM Meetings are posted in the AAPM Virtual Library. Posted presentations include streaming audio of speakers and presentation slides.
AAPM plans to digitally capture the following session types at the 60th Annual Meeting & Exhibition for posting in the AAPM Virtual Library. The digital capture list will be available at the Member Services Counter:
Posted presentations include streaming audio of speakers and presentation slides.
Selected presentations given during the 60th AAPM Annual Meeting & Exhibition will be available on USB Flash Drive following the meeting. These will be produced and shipped post-meeting. The USB Flash Drives are PC & Mac compatible. Click here for more information about ordering.
Women Physicists Luncheon and more
Tuesday, July 31 −− 12:15 PM - 1:45 PM
Room 103, Level 1, Music City Center
$25 for all registration categories except Students/Residents, who pay $15. Deadline to register is July 3. There is no on-site registration for this event. Luncheon is Sold Out
The AAPM Women Professionals Subcommittee (WPSC) invites you to a unique networking event designed to provide women physicists an opportunity to interact with each other and women leaders from clinical, academic, and industry settings. It is also an opportunity to network, discuss issues pertaining to women's professional development, and for you to share your ideas on how the WPSC can best serve your needs.
Lunch tickets will be offered as an option when you register for the meeting.
More social events hosted by the
Med Phyz Wiz Kidz Program
Register for this event when you register for the meeting. Available for Young Adult registration category, ages 12 – 17. Pre-registration is required. Space is limited.Registration is Closed
Sunday, July 29 −− 12:30 PM - 4:00 PM
Med Phyz Wiz Kidz Registration Counter, Level 2, Music City Center
Know a 12 - 17 year old interested in medical physics? Join us for a tour of the Exhibit Hall and a FREE GIFT! Register now and join the fun!
The AAPM Women's Professional Subcommittee and the Students and Trainees Subcommittee collaborated on this effort to stimulate interest in science and give middle and high school students a unique opportunity. Approximately 50 students will tour our exhibit show floor on Sunday, guided by a diverse group of medical physicist mentors.
Questions? Email MedPhyzWizKidz@aapm.org