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Media Guidelines

The American Association of Physicists in Medicine (AAPM) welcomes media coverage of posters, abstracts and presentations at the 2018 Annual Meeting and Exhibition. While there will not be an official newsroom onsite, qualified media may attend at no charge with the intention of reporting on news from the meeting. Registration is required to obtain a press badge that will allow entry to all scientific presentations and technical exhibits.

Journalists covering AAPM Meeting are asked to abide by embargoes noted on any media materials sent by AAPM, its exhibitors or speakers and not report on the research or announcement prior to the embargoed date.

Journalists who wish to create and/or distribute an audio or visual recording, MUST obtain permission from the speaker prior to recording.

Distribution of printed materials during the show is prohibited. Literature bins are available for the distribution of printed materials. Please seek AAPM Meeting authorization prior to stocking the literature bin with promotional materials.

About AAPM and Medical Physicists

The American Association of Physicists in Medicine (AAPM) is the premier organization in medical physics, a broadly-based scientific and professional discipline encompassing physics principles and applications in biology and medicine whose mission is to advance the science, education and professional practice of medical physics. Medical physicists contribute to the effectiveness of radiological imaging procedures by assuring radiation safety and helping to develop improved imaging techniques (e.g., mammography CT, MR, Ultrasound). They contribute to development of therapeutic techniques (e.g., prostate implants, stereotactic radiosurgery), collaborate with radiation oncologists to design treatment plans, and monitor equipment and procedures to ensure that cancer patients receive the prescribed dose of radiation to the correct location. Medical physicists are responsible for ensuring that imaging and treatment facilities meet the rules and regulations of the U.S. Nuclear Regulatory Commission (NRC) and various state regulatory agencies. AAPM represents over 8,500 medical physicists.

Media Registration

Registration can be obtained using the Media Registration Form. Upon approval, you will receive a confirmation email.

American Association of Physicists in Medicine will honor AAPM award winners during a ceremony followed by a wine and cheese reception. Please remember your tickets.

Individuals who do not qualify for complimentary media registration include, but are not limited to the following:

  • Book authors
  • Freelance writers not on assignment or employed by non-news organizations
  • Non-editorial employees of news organizations (including CEOs, presidents, vice presidents, publishers, associate/assistant publishers, advertising, marketing, public relations or sales staff)
  • Companies/organizations producing publications, videos and/or other items for the purpose of marketing, advertising, financial analysis or public relations
  • Consultants who develop, write or edit a corporate newsletter or similar publication for their own firm or another firm
  • Financial analysts and consultants
  • Exhibitors

Online Media

  • Editorial content must be independent of advertising/sponsorship.
  • An editorial board must oversee the site and its contents.
  • Advertising must be identified as such.
  • If the website is sponsored, the site must have multiple sponsors. All sponsors must be identified as such.
  • The site must appear on and be tracked by commercial media databases.
  • Online media must provide links to their website and sample of recent articles.

Live Interviews

  • Monday, July 30 | 4:00 pm – 4:15 pm | Room: 401 A – Convention Center
    • Variogram-Weighted Generalized Least Squares Regression to Predict Spatially Variant Tumor Voxel Response On Longitudinal FDG-PET/CT Imaging of FLARE-RT Protocol Patients
      INTERVIEW GUEST: Stephen R. Bowen, PhD

      Medical Physicist, University of Washington, School of Medicine, Seattle, WA
      • Live Presentation: WE-AB-KDBRC-6
        Wednesday, August 1
        7:30 AM - 9:30 AM
        Room: Karl Dean Ballroom C
  • Tuesday, July 31 | 2:15 pm - 2:30 pm | Room: 401 A – Convention Center
    • Treatment Planning System Beam Modeling Parameters Exhibit High Variation Among Radiotherapy Institutions
      INTERVIEW GUEST: Stephen F Kry, PhD, FAAPM, MD Anderson Cancer Center, Houston, TX
      • Live Presentation: WE-J-KDBRA1-7
        Presenting Author: M. Glenn,
        MD Anderson Cancer Center, Houston, TX
        Wednesday, 8/1/2018
        4:30 PM - 6:00 PM
        Room: Karl Dean Ballroom A1
  • Wednesday, August 1 | 1:30 pm - 1:45 pm | Room: 401 A – Convention Center
    • Prospective Control of Prior-Image-Based Reconstruction for Ultralow-Dose CT: Application in Lung Nodule Surveillance
      INTERVIEW GUEST: Joseph Web Stayman, PhD, Johns Hopkins University, Baltimore, MD
      • Live Presentation: TH-EF-202-3
        Presenting Author: H. Zhang, Johns Hopkins University, Baltimore, MD
        Thursday, 8/2/2018
        1:00 PM - 3:00 PM
        Room: 202