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AAPM Annual Business and Town Hall Meeting
Wednesday, July 17−− 6:15 PM - 7:30 PM
Stars at Night Ballroom 2-3, Convention Center
During the Annual Business Meeting, AAPM's President and Treasurer will report on the status of the organization. Immediately following, the AAPM Board of Directors will take questions from the audience. How can the organization better serve you?
Awards Ceremony and Reception
Monday, July 15 −− 6:30 PM - 8:00 PM
Lone Star Ballroom, 2nd Floor, Grand Hyatt Hotel, followed by a reception, Texas Ballroom, 4th Floor, 8:00 PM - 9:00 PM
$14; please note that this ticket is included in some registration categories.
American Association of Physicists in Medicine will honor AAPM award winners during a ceremony followed by a wine and cheese reception. Please remember your tickets.
New Member Symposium
Tuesday, July 16 −− 4:30 PM - 6:00 PM
Room 302, Convention Center
As a new member of AAPM, it's easy to feel overwhelmed by the size and complexity of the association and to be unaware of the benefits and opportunities available to members. At this year's AAPM Annual Meeting, we will host a New Member Symposium where you can learn more about the organization, member resources, opportunities to get involved, and about topics of particular interest to new professionals. We encourage you to take advantage of this great opportunity to learn valuable information and to grow your professional network.
The New Member Symposium is a (free) ticket option available to members who have joined since June 2016. Attendees registered for this event will receive a raffle ticket. Enter to win a complimentary registration for the 2020 Annual Meeting in Vancouver or the Spring Clinical Meeting in Minneapolis!
In addition, all new members who register for the Symposium will receive a drink ticket, good for one complimentary soda or beer served after the New Member Symposium during the social with committee chairs from the 4 AAPM Councils.
Get your picture taken!!! There will be a photographer available to take pictures for your profile in the AAPM directory.
Night Out – La Villita Historic Arts Village
Tuesday, July 16 −− 6:30 PM - 10:00 PM
418 Villita St, an easy walk from the Convention Center
You are encouraged to meet your colleagues at the venue for limited light snacks and then make your way to one of the many restaurants in the area for dinner. Or, dine first and make your way to the event for a bite of something sweet at the end of the evening!
La Villita, settled nearly 300 years ago as one of the city's first neighborhoods, now serves as an artists’ market with tree-lined walkways, shops and galleries.
The outdoor Arneson River Theater will feature live music by the Juke Box Heroes Quartet. Known for their acoustic guitar, acoustic drum (Djembe) and three-part harmonies, the band specializes in the greatest Motown hits and classic rock of the 70’s.
Inside Venue Villita, The Pictures Band will cover a variety of songs starting from the 50’s to the 90’s, plus the Top 40, Disco songs, funk and country. Look for outdoor games, including giant Jenga and ladder golf just outside on Venue Villita’s patio.
Each adult Night Out ticket will include 1 drink ticket, good for beer or a glass of wine. No ticket is required for soft drinks. Please make your plans in advance and dine at a restaurant of your choice and favorite cuisine! We encourage you to either make reservations on your own, or with help from the restaurant desk at the Convention Center.
Review Courses
These courses provide a good review of medical physics for physicists entering the specialty, physicists in need of continuing education credits, and physicists who would benefit from a refresher course taught by experts in the field. All learning materials will be provided to registrants on a thumb drive; no paper handouts. The courses will be held concurrently on Saturday and Sunday. The review courses will be submitted to the Commission on Accreditation of Medical Physics Education Programs, Inc. (CAMPEP) for MPCEC Credits. Refer to the tabs below for course outlines.
Diagnostic Physics
Radiation Therapy Physics
Nuclear Medicine
Diagnostic Physics Review Course: Room 221AB, Convention Center
Saturday, July 13 −− 7:30 AM - 4:45 PM
Sunday, July 14 −− 7:00 AM - 12:30 PM
$195
Student/Resident Registration: $100
Radiation Therapy Review Course: Room 225BCD, Convention Center
Saturday, July 13 −− 7:30 AM - 5:40 PM
Sunday, July 14 −− 7:30 AM - 11:40 AM
$195
Student/Resident Registration: $100
Nuclear Medicine Review Course: Room 221AB, Convention Center
Saturday, July 13 −− 1:15 PM - 4:45 PM / dinner on your own / 6:00 PM - 9:00 PM
$115 for Nuclear Medicine Review Course (only); Student/Resident Registration: $100
Nuclear Medicine and Diagnostic PACKAGE: Room 221AB, Convention Center
Saturday, July 13 −− 7:30 AM - 4:45 PM / dinner on your own / 6:00 PM - 9:00 PM
Sunday, July 14 −− 7:00 AM - 12:30 PM
$250 for Nuclear Medicine plus Diagnostic Physics Review; Student/Resident Registration: $200
Students and Trainees Events
Student and Trainees Subcommittee
Working Group on Student and Trainee Research
Working Group on Non-Clinical Career Paths for Medical Physicists
Saturday, July 13 −− 5:00 PM - 7:30 PM
Guadalajara Grill, 301 S. Alamo St, San Antonio
Sunday, July 14 −− 8:30 AM - 10:00 AM followed by the Undergrad Welcome Session −− 10:00 AM - 10:30 AM
Stars at Night Ballroom 4, Convention Center
Sunday, July 14 −− 10:00 AM - 11:30 AM
Stars at Night Ballroom Foyer, Convention Center
The Career Expo, hosted by the Working Group to Promote Non-Clinical Career Paths for Medical Physicists, will take place in the Stars at Night Ballroom Foyer immediately following the Student Meeting. In order to maximize the ability for attendees to connect with many different companies, we are implementing a speed dating format! Students, trainees, and young professionals are encouraged to connect individually with representatives to understand a physicist's role at his/her company. This is not meant to be a job fair, but rather a place to facilitate discussions about future career paths and roles that medical physicists fill outside of the clinic.
To participate, please contact Gaurav Shukla or Krystal Kirby from the Working Group to Promote Non-Clinical Career Paths for Medical Physicists.
Sunday, July 14 −− 11:30 AM - 1:00 PM
Stars at Night Ballroom 4, Convention Center
Tickets are $10 per person. Space is limited. Registration deadline is July 3.
To be effective researchers, we need both high quality research and the ability to communicate it to others. We are frequently required to communicate our research in many different formats, including: grant and scholarship applications, conference abstracts and presentations, and manuscripts. This interactive workshop will provide tips and tools to identify the key concepts that will effectively communicate the impact of your research.
For information about the luncheon, please contact Leigh Conroy
Sunday, July 14 −− 1:00 PM - 3:00 PM
Stars at Night Ballroom Foyer, Convention Center
The AAPM Students and Trainees Subcommittee, in collaboration with SDAMPP, is hosting a Residency Fair. This event will provide students an opportunity to learn more about individual residency programs and how they are structured. Come meet program directors and current residents from CAMPEP programs across the country. For more information about the Residency Fair, please contact Samantha Simiele.
Programs: Reserve your table here
Students/Attendees: RSVP here
Thanks to our sponsors.
Sunday, July 14 −− 6:00 PM - 8:30 PM
Casa Rio
430 East Commerce St, San Antonio
Tickets are $20 per person. Space is limited. Deadline to register is July 3.
Register for this event when you register for the meeting.
Join us for our Annual Students and Trainees Night Out hosted by the Students and Trainees Subcommittee! This event provides attendees the opportunity to network with fellow students, residents, and post-docs.
Thanks to our sponsor.
Sunday July 14 −− 3:00 PM - 3:30 PM Undergraduate Research presenting authors available
Eposters TBD, Exhibit Hall
The Society of Physics Students (SPS) Undergraduate Research & Outreach Poster Session highlights the work of undergraduate students with an interest in medical physics. Stop by to meet the future faces of physicists in medicine!
Tuesday, July 16 −− 1:45 PM - 3:45 PM
Partners in Solutions Room, Exhibit Hall
The Students and Trainees Subcommittee (STSC) would like to invite students, trainees, and young professionals to attend an interview workshop to practice their interviewing skills and receive feedback from real interviewers. The first portion of the workshop includes concrete guidance and examples of how to respond in an interview setting; this aspect of the session is designed to be an informational introduction to interviews in general. The second portion of the workshop involves group interviews for those seeking careers in academic, research, or clinical environments, in addition to regulatory or industry positions.
Limited interview spots are available.
Students/Attendees: RSVP here
For questions, please contact Rebecca Culcasi
Tuesday, July 16 −− 9:30 AM -10:00 AM Poster Presentations
9:30 AM - 10:30 AM Viewing and Discussion
Eposters Area, Exhibit Hall
Awardees from the 2018 Expanding Horizons Travel Grant cycle will discuss their experiences traveling to conferences that are not specifically geared toward traditional medical physics, focusing on broad scientific impact and opportunities for medical physicists in various fields. The Expanding Horizons poster session gives a venue for AAPM conference attendees to meet and discuss with awardees, learn the hot topics and emerging research areas presented at these conferences, and understand the relevance to future medical physics research. Students interested in applying for the 2019 application cycle are highly encouraged to attend!
Wednesday, July 17 −− 7:30 AM - 8:30 AM
Room 302, Convention Center
The Working Group To Promote Non-Clinical Medical Physics Career Paths (WGNCMP) presents this year’s non-clinical career symposium. At this event, medical physicists working in a non-clinical setting will outline their careers and the paths they took. Physicists from academia, international regulatory organizations, and the military will be present. Attendees will also be given a chance to ask questions and interact with the speakers. Students and trainees are encouraged to attend and learn more about different careers outside of the clinic.
See Calendar Below
Exhibit Hall
If you would like to walk around with a group of other Students, here are specific times the group will meet in Hall 1, located on the Street level of the Convention Center.
Connecting Corporate Affiliates and students at the AAPM Annual Meeting. Participating corporate affiliates will be conducting demonstrations designed specifically for trainees, providing students with:
For more information, please contact Nicky Mahon.
Get to know your Future Partners AND enter for a chance to win a $100 Amazon gift card!!
Corporate affiliate partners welcome the opportunity to meet with students anytime throughout the Annual Meeting. However, students are also invited to schedule appointments with vendors as well.
Virtual Library
Selected presentations given at the Annual Meetings and other AAPM Meetings are posted in the AAPM Virtual Library. Posted presentations include streaming audio of speakers and presentation slides.
AAPM plans to digitally capture the following session types at the 60th Annual Meeting & Exhibition for posting in the AAPM Virtual Library. The digital capture list will be available at the Member Services Counter:
Posted presentations include streaming audio of speakers and presentation slides.
Selected presentations given during the 61st AAPM Annual Meeting & Exhibition will be available on USB Flash Drive following the meeting. These will be produced and shipped post-meeting. The USB Flash Drives are PC & Mac compatible. Click here for more information about ordering.
Women Physicists Luncheon and More
Tuesday, July 16 −− 12:15 PM - 1:45 PM
Room 007, River Level, Convention Center
$30 for all registration categories except Students/Residents, who pay $20. Deadline to register is July 3. There is no on-site registration for this event.
The AAPM Women Professionals Subcommittee (WPSC) invites you to a unique networking event designed to provide women physicists an opportunity to interact with each other and women leaders from clinical, academic, and industry settings. It is also an opportunity to network, discuss issues pertaining to women's professional development, and for you to share your ideas on how the WPSC can best serve your needs. Panelist flyer
Lunch tickets will be offered as an option when you register for the meeting. You may also help the Subcommittee cover event costs by contributing an additional amount to the luncheon when registering online.
Tuesday, July 16 −− 5:00 PM - 6:30 PM
Guadalajara Grill, 301 South Alamo
No registration required.
Once again this year, the WPSC will be hosting a joint happy hour with the Diversity & Inclusion subcommittee. This informal networking event gives participants the opportunity to continue conversations started at the WPSC luncheon, or just to meet and socialize with new people. All AAPM members and their families are welcome to attend!
Med Phyz Wiz Kidz Program
Register for this event when you register for the meeting. Available for Young Adult registration category, ages 12 – 17. Pre-registration is required. Space is limited.
Register Here
Sunday, July 14 −− 12:00 PM - 3:30 PM
Med Phyz Wiz Kidz Registration Counter, Street Level outside Hall 3, Convention Center
Know a 12 - 17 year old interested in medical physics? Join us for a tour of the Exhibit Hall and a FREE GIFT! Register now and join the fun! Registration closes July 1.
The AAPM Women's Professional Subcommittee and the Students and Trainees Subcommittee collaborated on this effort to stimulate interest in science and give middle and high school students a unique opportunity. Approximately 30 students will tour our exhibit show floor on Sunday, guided by a diverse group of medical physicist mentors.
Questions? Email MedPhyzWizKidz@aapm.org
Meet the Editors Reception
Wednesday, July 17 −− 3:45 pm- 4:30 pm
Room 220
Just prior to this session in Room 225BCD : Outstanding Science Published in 2018: Medical Physics and JACMP. Sweet and savory refreshments will be served.
