Below are some last minute reminders and information about the AAPM 61st Annual Meeting & Exhibition in San Antonio, TX.
In July the average high temperature in San Antonio is 35°C / 94°F. The average low temperature is 24°C / 74°F. You may wish to bring a reusable water bottle.
Dress is business casual.
Parking options near the Henry B. Gonzalez Convention Center.
Street Level Lobby outside Exhibit Hall 3, Henry B. Gonzalez Convention Center
Saturday - Wednesday 7:00am - 6:30pm
Thursday 7:00am - 3:00pm
A separate email confirmation with a bar code was sent to you earlier this week. Bring a copy of the email with the barcode to enable you to use the Express Registration desks on-site. Please note, this email MAY be caught in your spam filter. The message would have come from EventNotice@XpressReg.Net and the ‘subject’ line will read: “Registration Materials - 2019 AAPM Annual Meeting & Exhibition”.
If you would like to review your existing registration, get a copy of your registration receipt, retrieve your badge id or resend your confirmation message to someone, please click here.
The 2019 Annual Meeting App offers off-line access to the Meeting Program, Committee Schedule, Exhibitor Information, Maps and much more!
Download the AAPM Annual Meeting App (need link) for iPhone, iPad, Android and all other web browser-enabled devices
Follow us on Twitter and Instagram to get AAPM Annual Meeting updates all week long. Use #AAPM2019 to show in the feed in the Meeting App and on the Annual Meeting homepage. Best tweet/IG depicting "What Medical Physicists do in San Antonio" wins a nifty prize. Use #MedPhysSA to enter the contest with a post by Wednesday, July 17 at Noon.
AAPM is providing complimentary wi-fi throughout the convention center (AAPM session rooms, exhibit and function space.) Password is required: Bridges2019
Laptops provide access to the internet and the Online Evaluation System, which must be completed and submitted for continuing education credit. Location: Stars at Night Ballroom Foyer.
To obtain CAMPEP, SAM ,MDCB and/or ASRT credit, individuals MUST complete an on-line evaluation survey for sessions attended. Please note this will require your badge I.D. If you prefer to track and evaluate on paper, please click here to download and print the session tracker.
Available July 14 – August 13 (11:59 ET)www.aapm.org/meetings/2019AM/
All scientific attendees will be given a Bluetooth Low Energy (BLE) beacon. This enables AAPM to monitor traffic patterns. While the beacon is used for attendance tracking for those who require Maintenance of Certification (MOC), SAM data is anonymized for those attendees who do not require MOC.
Convention Center, Room 224
Saturday - Wednesday 7:00am - 6:00pm
Thursday 7:00am - 2:30pm
Convention Center, Stars at Night Ballroom 2 - 3
Wednesday 6:15pm - 7:30pm
During the Annual Business Meeting, AAPM's President and Treasurer will report on the status of the organization. Immediately following, the AAPM Board of Directors will take questions from the audience. How can the organization better serve you?
The AAPM Headquarters Office will be located in Republic A/B, Grand Hyatt
Friday 4:00pm - 6:00pm (limited service)
Saturday – Sunday 7:30am - 6:00pm
Monday - Wednesday 8:00am - 6:00pm
Thursday 8:00am - Noon (limited service)
Tuesday 6:30pm - 10:00pm
418 Villita Street – follow the stilt walkers from the Convention Center
You are encouraged to meet your colleagues at the venue for limited light snacks and then make your way to one of the many restaurants in the area for dinner. Or, dine first and make your way to the event for a bite of something sweet at the end of the evening!
La Villita, settled nearly 300 years ago as one of the city's first neighborhoods, now serves as an artists’ market with tree-lined walkways, shops and galleries.
The outdoor Arneson River Theater will feature live music by the Juke Box Heroes Quartet. Known for their acoustic guitar, acoustic drum (Djembe) and three-part harmonies, the band specializes in the greatest Motown hits and classic rock of the 70’s.
Inside Venue Villita, The Pictures Band will cover a variety of songs starting from the 50’s to the 90’s, plus the Top 40, Disco songs, funk and country. Look for outdoor games, including giant Jenga and ladder golf just outside on Venue Villita’s patio.
Don’t forget: Trade in your Night Out ticket for a lanyard/event map required for admittance. Stop by the AAPM Registration Desk on Monday or Tuesday for your Ticket/Lanyard trade.
Each adult Night Out ticket will include 1 drink ticket, good for beer or a glass of wine.
Non-alcoholic beverages do not require a ticket, and no need to stand in line. Self-serve non-alcoholic beverage stations will be located near all bars
All scientific registrants will receive (2) lunch vouchers redeemable for lunch in the exhibit hall. One voucher is good for Monday, and one for Tuesday between 12:15pm-1:45pm. Pick up a lunch in one of the 2 designated areas in the exhibit hall. Each exhibiting company will receive two boxed lunch vouchers per contracted 10 x 10.
Convention Center, Room 222
Sunday - Wednesday 8:00am - 5:00pm
Thursday 8:00am - 11:00am
Children 11 and under will not be allowed in the Exhibit Hall or in session rooms.
Convention Center, Room 006AB, River Level
Camp AAPM welcomes children ages 6 months – 12 years. The program will be managed by Accent on Children’s Arrangements, Inc., a national child care company also used by RSNA. Children participate in age-appropriate activities including arts and crafts projects, active games and much more in a safe, nurturing environment. Although the preregistration deadline was June 29, space may still be available.
Click here for more information regarding fees, and to register your child for Camp AAPM.