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Dates to Remember
Website activated to receive electronic abstract submissions
Meeting Housing and Registration available online
Authors notified of presentation disposition
Annual Meeting Scientific Program available online
Deadline to receive Discounted Registration Fees
61st Annual Meeting & Exhibition
11:59 PM Eastern
Deadline to complete the online evaluation in order to receive CAMPEP Credit (equivalent to CME category 1), SAM Credit (equivalent to SA-CME), MDCB
Credits released for meeting attendees
Convention Center
The Henry B. Gonzalez Convention Center is located at 900 E Market Street in San Antonio.
Guest Services
Wi-Fi
AAPM offers complimentary wi-fi in the Exhibit Hall, all AAPM session rooms and function space.
Charging Stations
Need to charge your phone or other electronic device? Charging stations will be located in the Exhibit Hall.
Companions Welcome Room
All registered companions are welcome! Stop by to chat with friends, meet with family members after sightseeing, or grab a cold drink. A hostess with knowledge of the local attractions will be available to address your questions and interests each morning, Sunday through Wednesday, until 11:00am.
Room 222, Meeting Room Level, Convention Center
Sunday through Wednesday, 8:00am - 5:00pm
Thursday, 8:00am - 11:00am
Please note: To uphold the professional and educational standards of the meeting, children under 12 years of age are not permitted in session Children 12 - 17 are permitted in session rooms when accompanied by an adult.
Nursing Mothers Room
Room 1212, Street Level, Convention Center
ADA Accessibility
AAPM wishes to take any steps required to ensure that no individual with a disability is excluded, denied services, segregated or otherwise treated differently due to the absence of auxiliary aids and services identified in the Americans with Disabilities Act. If any such services are necessary in order for you to participate in the AAPM 61st Annual Meeting and Exhibition, please communicate your needs well in advance by marking the "special needs " box when pre-registering.
Rent a scooter or wheelchair for the meeting.
Luggage Check
$3/checked item (cash only)
Saturday - Wednesday, 7:00am-6:30pm
Thursday, 7:00am-3:30pm
Near AAPM Registration, Outside Halls 2 -3
Reflection/Prayer Room
Sunday - Wednesday, 7:30am-6:00pm
Thursday, 7:30am-2:00pm
Room 006D, River Level, Convention Center
Friends of Bill W Meeting
Monday, Tuesday and Wednesday,
9:00pm -10:00pm
Location to be determined
Child Care
Camp AAPM welcomes children ages 6 months – 12 years. The program will be managed by Accent on Children’s Arrangements, Inc., a national child care company also used by RSNA. Children participate in age-appropriate activities including arts and crafts projects, active games and much more in a safe, nurturing environment.
ACCENT's professional, trained supervisors are CPR and Pediatric First Aid certified. They are teachers, professional children's program providers, or mothers who simply love working with children and have completed ACCENT's specialized training program.
To assure that your child has a place, please preregister by June 29, 2019. This deadline ensures proper staffing, which is in the best interest of your child(ren).
Click here to register your child for Camp AAPM.
Questions? Email registration@accentoca.com
Travel Arrangements
Air Travel
San Antonio International Airport (SAT)
Drive time depends on traffic: 10 minutes (8.5 miles) to downtown San Antonio.
Taxi service from the airport to downtown hotels is estimated to be $27 one-way, not including a tip. Uber rate is estimated to be $25, not including a tip.
Parking
Click here for directions to the Henry B. Gonzales Convention Center and parking information.
Visa Letter of Invitation
Need a Visa letter inviting you to the AAPM 61st Annual Meeting and Exhibition? Generate one below.
Dear Colleague:
On behalf of the American Association of Physicists in Medicine, I am pleased to invite you to attend the AAPM 61st Annual Meeting and Exhibition to be held at the Henry B. Gonzales Convention Center in San Antonio, TX, USA, July 14 - 18, 2019.
Registration Fees:
| Member (Weekly - Early) | $695 | Non-Member (Weekly - Early) | $1390 |
| Member (Weekly - After June 20) | $925 | Non-Member (Weekly - After June 20) | $1620 |
| Emeritus Member | $130 | ||
| Daily (no social functions) | $340 | Non-Member Daily (no social functions) | $680 |
| Junior Member Weekly (includes social functions) | $295 | ||
| Member Resident Weekly (includes social functions) | $295 | Non-Member Resident/Post Doc Weekly (includes social functions) | $425 |
| Student Weekly (includes social functions) | $230 | ||
| Student Daily (no social functions) | $30 |
Housing information for the AAPM 61st Annual Meeting and Exhibition will be available on our website at https://w3.aapm.org/meetings/2019AM/ on March 6, 2019.
Hotel Accommodations:
Hotel accommodations will be available at eleven area hotels. The cost for a room will range from $129 - $199 US dollars per night.
Sincerely,
Angela R. Keyser
AAPM Executive Director
Electronic System for Travel Authorization (ESTA)
The U.S. Department of Homeland Security requires eligible international travelers who wish to travel to the United States under the Visa Waiver Program to apply for authorization. More information.
Dress Code
The dress code is business casual for the AAPM Meeting.
