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Space Information

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Exhibit Space Rental Fees

DISPLAY SIZE NO. OF COMPLIMENTARY EXHIBITOR PERSONNEL REGISTRATIONS PRICE
Premium Island Exhibit 
(Up to Three 6-Foot Tables. More than 2 chairs will be provided if needed.) 2 Complimentary Registrations $2,500
Welcome Reception Sponsorship and Premium Island Exhibit 
(Up to Three 6-Foot Tables. More than 2 chairs will be provided if needed.) 2 Complimentary Registrations $5,000
Inline Table Exhibit
(One 6-Foot Table) 1 Complimentary Registration $1,200
Each Additional Table 1 Additional Complimentary Registration $850
Publisher's Row 1 Complimentary Registration $500
Included in the rental fees: 
6ft x 2.5ft Table – 2 Chairs – Waste Basket -
PowerPoint slide for promoting your company
  Additional Full Exhibitor Personnel Registration $585 each
  Technical Exhibit Hall Only $295 each

Exhibitor Group Listing Fee:

INDIVIDUAL LISTING OF DIVISIONS, BRANCHES, OR SUBSIDIARIES PRICE

Exhibitors may identify up to two (2) individual divisions, branches, or subsidiaries of the parent exhibitor company in the AAPM Spring Clinical Meeting Pocket Program.

Each entity listing to include:

  • Division, Branches, or Subsidiaries Name
  • Booth Number
  • Contact Information
  • Product Description
   $500

 Cost PER additional division, branch, or subsidiary name.

This fee is necessary to accommodate the cost of supporting each individual entity.
Exhibit Space Application (PDF)

Exhibit Space Selection and Process

The floorplan posted currently shows Premium Island and Inline Table Exhibits.

If you would like to reserve more than one table for an Inline Table Exhibit, please indicate on the Exhibitor Contract.

For first consideration in space assignment:

    Applications Due – February 6, 2018

    Full Payment Due – February 15, 2018

Space is limited! Space assignments will be made on a first-come, first-served basis.

Exhibit Management Policy

Exhibit Management reserves the right to rearrange the floorplan at any time when such action is deemed to be in the best interest of the total exhibit effort. Exhibit Management reserves the right to relocate exhibitors should it become necessary for causes beyond the control of AAPM, or advisable in the best judgment of AAPM to transfer assignments.

Exhibit Space Application Submission

To complete the Exhibitor Contract (this is a fillable form. Download and return to rachel@aapm.org):

  • Review the 2018 AAPM Floorplan and determine your top three (3) table space selection requests. The entrance is indicated on the floorplan so please note when selecting your requested location.
  • List any exhibitors you wish to be near and any competitors you do not want to be near.

Exhibit Space Payment

  • Upon receipt of space applications, Exhibitors will be sent an invoice via email for the amount of booth space requested.  Payments can be made in full or in installments, provided full payment is received by February 15, 2018.
  • Payment can be made via credit card at the following Web site: 
(The zip code for the card account and the 3- or 4-digit security code will be required.)
  • Credit cards accepted include Visa, Master card, Discover and American Express
  • Full Payment can be submitted in the form of a check in US funds made payable to AAPM and mailed to AAPM HQ Office:
    1631 Prince Street
    Alexandria VA, 22314
  • Or by ACH or wire transfer – contact accounting@aapm.org for ACH or wire transfer information.

Please Note:
Space assignments are subject to availability of space, preferences, special needs, and compatibility of Exhibitors. Booth assignment will not be made until the FULL PAYMENT is received regardless of when the Application for Exhibit Space is received.

Refund for Cancellations/Space Reduction

Should the Exhibitor be unable to occupy and use the exhibit space contracted for, they will promptly notify Exhibit Management. All sums paid by the Exhibitor, less a service charge of 10% of the contract price, will be refunded.

No refund for cancellation will be made after March 9, 2018.

Exhibit Management has the right to reassign a different table top to Exhibitor.

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