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Shipping and Handling

Inbound Shipments:

  • To be delivered no earlier than 3 days before the meeting. Shipment can arrive after April 3rd.
  • Shipment can be shipped to the following address (Please make sure to include all information indicated below on your address label):
    JW Marriott Las Vegas Resort & Spa
    221 N.Rampart Blvd.
    Las Vegas, NV 89145
    Event: AAPM Spring Clinical Meeting
    Exhibiting Company: _________
    Booth Number: _________
    Attention - Guest Name: ______________
    Guest Phone Number: _______________________
    Box __ of __
  • Shipments will be delivered directly to each Exhibitors Table.

Outbound Shipments:

  • Prior to the conclusion of event, package(s) pickup must be arranged.
  • The JW Marriott Las Vegas Resort and Spa will not be responsible for items left unattended.
  • Shipping questions please contact:
    Julie Cruz
    Phone: 702-869-7719
    Fax: 702-869-7613

Official Air & Ground Freight Carrier:

Association Freight Services is the Official Air & Ground Carrier for the 2018 Spring Clinical Meeting. Please note, Association Freight will be on site to assist with outbound shipping requirements

Click here for more information
Contact John Floyd:
855-565-5900 (PH)

Security and Storage

  • CHANGE: The Valencia Ballroom cannot be locked when the exhibit hall closes each evening. Please make sure to secure any valuables whenever you are not manning your booth.
  • AAPM is NOT providing a security guard.
  • Exhibitors are responsible for the security of all display materials. If an exhibitor is displaying any items of value (equipment, computer lap tops, etc.) it is advised that such items be removed from the display table anytime the table is not staffed.
  • Storage of shipping containers is the responsibility of the exhibitor.  Containers may be stored under tables or take equipment to your hotel room at the close of the show for the day.
  • The JW Marriott Las Vegas Resort and Spa and AAPM Staff will NOT be responsible for any missing equipment or materials.

Audio Visual, Electrical, and Internet Service Information

Audio Visual, Electrical, Internet services are provided by PSAV. Use the Exhibitor Order form to order Wi-Fi, hard wire connection, electrical or other AV items.

Please be aware, Complimentary Wi-Fi is for basic email use only.

    • You can help assure a smoother, less contentious wireless environment in the exhibit hall by complying with the following set of voluntary practices.
    • In the Exhibit Hall, we encourage you to turn Wi-Fi off on personal devices, if possible.
    • If you do plan to use Wi-Fi in your booth for demonstrations, please purchase Wi-Fi from PSAV, complimentary Wi-Fi is for basic email use only. To order Wi-Fi or a hard wire connection, complete the PSAV Exhibitor Order Form.

Exhibitor Order Form

The forms must be completed and returned by Monday, March 19th for the Advance Rate.

Submit completed forms directly to PSAV:

  • Mail forms to: 221 N Rampart Blvd Las Vegas, NV 89145
  • EMAIL:
  • Office: 702.869.7050
  • Mobile: 949.742.1652
  • Questions or NEED A RECEIPT? EMAIL:

Lead Retrieval Services

AAPM is working with Convention Data Services to offer the lead retrieval opportunity.

All orders are due April 6th.

    • Order Form
      Submit Form:
    • OR

    • Place order Online
      Questions Contact Candace Donovan:
      Phone: 1-800-746-9734
      Phone: 1-508-743-0570