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Vendor Education Sessions

Again this year, Vendor Education Session are being offer as an initiative to increase interaction between Vendors and Attendees. Take advantage of your time at the meeting to inform current customers of new advances in your products and the chance to gain new clients!

AAPM is offering time slots Saturday through Tuesday for Vendors to give demonstrations. TWO rooms have been reserved for these sessions. The schedule will be updated daily.

Vendors will have an hour in the room. This will allow for 10 minutes to setup, 45 minutes for demonstrations and 5 minutes to tear down. Vendors can sign up for more than one time slot.

As these demonstrations are during the Meeting Program, Vendors can invite up to 5 attendees to join their session. The attendee list will be provided.

As this is a new service, AAPM reserves the right to adjust the schedule to best meet the needs of all that would like to utilize this new service.

$25 Fee/per time slot

Included with the room:
• Wi-Fi
• 1 Table
• 6 Chairs
• Electrical

View the Vendor Education Session Schedule Available Timeslots »

If interested in participating in the Vendor Education Sessions, download and complete the Vendor Education Session Contract. Submit the completed contract to

PowerPoint Slide Opportunity

Included with the purchase of your table space, each exhibitor is given the opportunity to submit a PowerPoint slide for promoting your company! Your slide, along with other exhibitor slides, will be included on a scrolling loop displayed in the meeting session rooms.

The slide can include a logo, picture of a new product, a description, or any promotional material. No slides with sound, animation or videos will be accepted.

File submission information:

  • Use the template to create your slide: Powerpoint Slide Template
  • Send slide as a .ppt or .pptx
  • Do not place any passwords or locks on your slide in order to allow AAPM Staff to review and save your slide to the PowerPoint presentation.

All files must be received by March 22nd for review and approval.

Please send your file to Rachel Smiroldo:

Sponsorship Items

Expand the visibility of your company's products and services by Sponsoring an item for the 2018 AAPM Spring Clinical Meeting!

These sponsorships are built to help maximize your reach and visibility to current and potential customers. New sponsorship opportunities and formats are reviewed and added each year to help exhibitors best meet their meeting goals.

We welcome and encourage all participating exhibitors to sponsor items listed below. In order to reserve a sponsorship event or item, please complete and return the Sponsorship Form by March 6th.

In addition to specific recognition associated with each opportunity, ALL sponsorships include:

  • One Promotional item (provided by your company) inserted in Conference registration packets (distributed to all attendees - If contract and materials submitted by March 6th)
  • Company name and link to your website will appear on the conference website.
  • Logo and booth number will appear on “Sponsor Thank You” board placed in the refreshment break area in Exhibit Hall for the entire conference.
  • Logo will appear on slide in Electronic Scroll in session room, acknowledging you as an official Sponsor and item "sponsored."
  • Complimentary pre-meeting attendee list to be provided after March 6th.

Welcome Reception & Premium Island Space – $5,000 per sponsor

  • Premium Island Space location
  • Signage recognition for Welcome Reception and company logo on drink ticket.
  • Company representative will be allowed 5 minutes to address the audience during the reception.

Welcome Reception – $3,000 per sponsor

  • Signage recognition for Welcome Reception and company logo on drink ticket.
  • Company representative will be allowed 5 minutes to address the audience during the reception.

Wireless for the AAPM Meeting Rooms and Exhibit Hall - $3,000 (limited to one sponsor)

  • Signage recognition.

NEW! Morning Session with Coffee and Continental Breakfast - $2,500 (3 Sponsorships Available 1 Sponsorship Available)

**Commitment/logo required by March 1**

Saturday 7:00 AM

Sunday 7:00 AM

Monday 7:00 AM

  • Company representative will be allowed 20 minutes to address the audience in the session room.
  • Session is limited to the first 50 attendees that show up
  • Coffee and Breakfast provided for the first 50 attendees in the session room
  • Signage at Breakfast

Lunch Sponsors - $2,000 per sponsor / per day (Saturday or Sunday)

  • Logo and booth number will appear on “Thank You” sign displayed in the Exhibit Hall for the entire day and table tent signs on the tables during the lunch.

Badge Lanyards - $2,000 (limited to one sponsor) **Commitment/logo required by March 1**

  • Company name or logo on lanyard cord.

Morning and Afternoon Breaks - $1,000 (6 Sponsorships Available)

Saturday 10:00 AM, 4:00 PM

Sunday 10:00 AM, 4:00 PM

Monday 10:00 AM, 4:00 PM

  • Signage recognition on the day of the break

Mobile Device Charging Station - $500 per sponsor

  • Short video clip (no sound) or logo displayed on Kiosk set up in the exhibit hall. Files needed by March 1st.


All Exhibitors are invited to advertise in the Journal of Applied Clinical Medical Physics. Information on rates, mechanical specifications and deadlines will be available as soon as possible.

Please contact:

  • Beverly Lawrence
  • Advertising Sales & Content + Products & Services
  • John Wiley & Sons, Inc.
  • 350 Main Street
  • Malden, MA 02148
  • O: 781-388-8554

  • C: 781-502-5588

Buyers Guide Information

Your company contact information and product description will be posted in the online Buyers Guide on the meeting website and included in the registration packet distributed to attendees at the meeting. (Deadline: March 13)

Buyers Guide Information – Please look for the details in your email!

Attendee Mailing List

As an Exhibitor, you have the opportunity for a direct mail campaign - use the list of 2018 Spring Clinical Meeting scientific registrants.

The Spring Clinical Meeting Attendee List can only be purchased from AAPM. Proceed with caution if company’s other than AAPM contact you to purchase the list. Please be aware that they have no relationship with AAPM. You put yourself at financial risk if you provide them your credit card information


  • We receive the bulk of our scientific registrants by February 28th.
  • The registrant list will be sent via email within 5 days of receipt of order. (For an additional fee of $50, list will be sent via email within 2 days of receipt of order.)
  • Information provided for each pre-registered scientific attendee:
    • Reg. Category
    • First Name
    • Last Name
    • Degree
    • Company
    • Street Address
    • Street Address 2
    • City
    • State
    • Postal Code
    • Country
    • Email address*

*Note: Email addresses will be provided for Registrants who consented to the release of personal email addresses.


  • $0.30 per label x number of registered attendees at time order is received = $Total Cost

To order, link here: Attendee Registrant Mailing Labels

Corporate Affiliate members get Two Complimentary Mailing Lists each year. The meeting attendee list may be used as one of these complimentary mailing lists. Corporate Affiliates may purchase the meeting attendee list at a reduced cost:

  • $0.20 per label x number of registered attendees at time order is received = $ Total Cost
    For an additional fee of $50, list will be sent via email within 2 days of receipt of order.

Frequently Asked Questions

Q. How do you ship your lists?
A. via Email

Q. In what formats do you offer the AAPM mailing list? (back to the top)
A. The AAPM mailing list is in electronic format only, Microsoft Excel.

Q. How soon will I get my list?
A. Under ordinary circumstances most orders are filled within 5 business days. If an order is received on Monday, we try to send it out by the following Friday.

Q. What if I need it sooner?
A. We do offer rush jobs. There is a $50 fee associated with such a request. A 'rush job' is one that is requested to be received by a specific date that is less than five days after the date the order is received. Please inform us by telephone or email that you will be requesting a rush job so that we can be on the lookout for your order and handle it as soon as possible. Note: We often process jobs within a day or two of receipt, but it is not guaranteed.

Q. How many times can I use the list?
A. The lists are sold on a per-use basis. If you purchase one list, then you may use it once.

Q. Why do I have to include a sample of the mailing?
A. In order to ensure that our list is being used legitimately, we have a validation system in place. Whenever we come across a mailing that appears to have used our list, we check to see if we have sold a label to the sending company and that we have a sample on file. If we can't confirm that we sold labels for that mailing, then we start asking questions.

Q. What's to stop me from copying the names from the list that you gave me?
A. You are required to sign a statement stating that you will not do that.

Q. What if I have a question that isn't on this list?
A. Email us at

AAPM Logo Use

If you would like to use the AAPM Logo in your promotional items, please contact Rachel Smiroldo

AAPM Spring Clinical Meeting Website Link

In an effort to reach as many potential attendees as possible, we encourage you to link to the AAPM 2018 Spring Clinical Meeting website from your company website.