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Vendors with an interest in medical physics or related equipment, products, and services are invited to participate at the AAPM Spring Clinical Meeting Technical Exhibits.

The Technical Exhibit will be an integral part of the Spring Clinical Meeting program. Its purpose is to further the scientific, technical, and educational advancement of the theory and practice of medical physics and the related arts and sciences.

We hope you'll plan to join us!

New this year!

Based on feedback from Exhibitors in previous years, Full Exhibitor Registrants are eligible to attend the sessions and earn credits. Exhibitors are empowered to participate in sessions with the attendees!

Items of Interest!

  • Premium Island Exhibits - SOLD OUT!

    This opportunity offers Exhibitors a creative way to stand out at the Spring Clinical Meeting.

    These Premium Island Exhibits will be placed at the front of the room, allowing your display to be seen as you enter the Exhibit Hall. This opportunity is limited to four companies and will be offered as first-come, first-serve. Check out the floorplan to see where these exhibits will be placed. Make your presence known!

  • Vendor Education Sessions

    Want more one on one time with attendees? Have a new product you want to present? 

    Vendor Education Sessions were a success last year. They are being offered again as an initiative to increase interaction between Vendors and Attendees. Take advantage of your time at the meeting to inform current customers of new advances in your products and the chance to gain new clients! More information.

  • The Welcome Reception is a great opportunity to meet and talk with the meeting attendees. This year the reception will take place in the Exhibit Hall. Exhibitors are encouraged to attend and mingle with attendees. 

    Please check your registration category to confirm if a ticket is included with your registration. Complimentary and Additional Full registrations include the Welcome Reception ticket. Technical Exhibit Hall Only registrations will need to purchase the ticket. 

  • AAPM encourages exhibitors to take advantage of the opportunity to host events during the Spring Clinical Meeting. Please take note, the Monday lunch break is a great opportunity for such an event! If you wish to host an event review the information posted under Exhibitor Activities. Contact Rachel Smiroldo with any questions.

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Show Dates & Hours


April 6

April 7
April 8
April 9
Exhibitor Registration 2:00 p.m. – 6:00 p.m. 2:00 p.m. – 6:00 p.m. 7:30 a.m. – 5:30 p.m. 7:30 a.m. – 5:30 p.m.
Exhibit Set Up 2:00 p.m. – 6:00 p.m. 7:00 a.m. – 9:00 a.m.    
EXHIBIT HOURS   9:00 a.m. - 4:30 p.m. 9:00 a.m. - 4:30 p.m. 9:00 a.m. - 12:30 p.m.

1:30 p.m. - 4:30 p.m.
Refreshment & Lunch Breaks   Break:
Exhibit Hall
10:00 a.m. – 10:30 a.m.
Exhibit Hall
10:00 a.m. – 10:30 a.m.
Exhibit Hall
10:00 a.m. -10:30 a.m.
Exhibit Hall
12:30 p.m. – 1:30 p.m.
Exhibit Hall
12:30 p.m. – 1:30 p.m.
On your own - Hall Closed
12:30 p.m. – 1:30 p.m.
Lunch will be provided Saturday and Sunday. Exhibitors are encouraged to dine with the attendees during the lunch breaks as this is a great opportunity to network with attendees!

Please note the Exhibit Hall will be closed at 12:30 pm on Monday for the lunch hour. At that time exhibitors and attendees will be asked to exit the Exhibit Hall and the doors will be locked. The Hall will reopen at 1:30pm.
Exhibit Hall
4:00 p.m. – 4:30 p.m.
Exhibit Hall
4:00 p.m. – 4:30 p.m.
Exhibit Hall
4:00 p.m. – 4:30 p.m.
Welcome Reception   Welcome Reception:
Exhibit Hall
6:00 p.m. – 7:30 p.m.

Exhibitors are invited to attend the Saturday evening Welcome Reception.
Exhibit Dismantling       4:30 p.m. - 5:30 p.m.

Dates to Remember

February 6

Exhibit Contract and Sponsorship Application Due for First Round Assignments

February 8

Table Assignment Confirmation Letters and Online Buyers Guide Information Entry Opens

February 14

Registration opens

March 6

Last day to reserve Sponsorships items and be included in Printed Materials

March 9

Last date to receive a refund for Table Space cancellation (minus 10%)

March 13

Online Buyers Guide Information Entry closes

March 16

Last day to make Hotel Reservations at the group rate

Who Attends

The Spring Clinical Meeting is designed to help Medical Physicists integrate emerging technologies into the clinical environment, keep abreast of regulatory and accreditation related issues, and provide a forum for the exchange of ideas in support of practice quality improvement.

2017 Spring Clinical Meeting Registration Number
Description 2017
New Orleans
Salt Lake City
St. Louis
Member Full 264 236 209
Non-Member Full 1 4 0
Emeritus Member 0 0 0
Medical Dosimetrist 0 1 0
Resident Member 18 21 20
Resident Non-Member 0 0 0
Junior Member 2 1 4
Student Member 1 4 2
Student Non-Member 0 1 1
Daily Member 7 2 4
Daily Non-Member 0 1 0
Daily Student Member 10 3 9
Daily Student Non-Member 3 2 1
Medical Dosimetrist Daily 0 0 0
Resident Member Daily 1 1 1
Speaker Daily Member 20 19 1
Speaker Daily Non-Member 3 6 3
Speaker Member 1 2 50
Speaker Non-Member 2 0 6
Program Directors 7 8 5
EXCOM 5 - -
State Regulator 5 - -
TOTAL SCIENCE 350 312 316
Exhibitor Complimentary
(1 per rented display table)
47 44 42
Exhibitor Additional Full Registration 9 5 2
Exhibitor Hall Only 20 14 22
Companion 6 4 3
GRAND TOTAL 432 379 385

Percentage of 2017 Attendees by Regions
Canada 1.44%
East North Central (IL, IN, MI, OH, WI) 13.51%
East South Central (AL, KY, MS, TN) 5.75%
Middle Atlantic (NJ, NY, PA) 11.78%
Mountain (AZ, CO, ID, MT, UT, WY) 6.61%
New England (CT, MA, NH, RI) 4.31%
Pacific (CA, OR, WA) 10.92%
South Atlantic (FL, GA, MD, NC, SC, VA, WV) 16.38%
West North Central (IA, MN, MO, ND, SD) 12.64%
West South Central (AR, LA, OK, TX) 16.67%
U.S. 98.56%
International 1.44%
2017 Professional Attendee Information

Who Exhibits

Vendors with an interest in medical physics or related equipment, products, and services are invited to participate at the AAPM Spring Clinical Meeting and Technical Exhibits. Click 2017 AAPM Spring Clinical Meeting Exhibitors for more information.

Meeting Attire

The meeting attire is business casual for the AAPM Spring Clinical Meeting.

Special Services

Description: Accessibility
AAPM wishes to take any steps required to ensure that no individual with a disability is excluded, denied services, segregated or otherwise treated differently due to the absence of auxiliary aids and services identified in the Americans with Disabilities Act. If any such services are necessary in order for you to participate in the AAPM Spring Clinical Meeting, please communicate your needs well in advance by marking the "special needs" box when pre-registering.


The Companion's registration fee includes access to all morning and afternoon breaks, and lunch services. Tickets to the Saturday evening Welcome Reception are sold separately. Please note, there will not be a Companions' Welcome Lounge at this year's meeting.

Child Care

AAPM will not be sponsoring child care during this meeting. 
Parents will be responsible for making their own childcare arrangements.

Wellness Room

Individuals who need a private room for nursing or other personal medical reasons are welcome to use the Wellness Room. Please ask for a key at the AAPM registration desk.