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Vendor Education Sessions
Again this year, Vendor Education Session are being offer as an initiative to increase interaction between Vendors and Attendees. Take advantage of your time at the meeting to inform current customers of new advances in your products and the chance to gain new clients!
AAPM is offering time slots Saturday through Tuesday for Vendors to give demonstrations. TWO rooms have been reserved for these sessions. The schedule will be updated daily.
Vendors will have an hour in the room. This will allow for 10 minutes to setup, 45 minutes for demonstrations and 5 minutes to tear down. Vendors can sign up for more than one time slot.
As these demonstrations are during the Meeting Program, Vendors can invite up to 5 attendees to join their session. The attendee list will be provided.
AAPM reserves the right to adjust the schedule to best meet the needs of all that would like to utilize this new service.
$25 Fee/per time slot
Included with the room:
• 1 Table
• 6 Chairs
PowerPoint Slide Opportunity
Included with the purchase of your table space, each exhibitor is given the opportunity to submit a PowerPoint slide for promoting your company! Your slide, along with other exhibitor slides, will be included on a scrolling loop displayed in the meeting session rooms.
The slide can include a logo, picture of a new product, a description, or any promotional material. No slides with sound, animation or videos will be accepted.
File submission information:
All files must be received by March 12th for review and approval.
Please send your file to Rachel Smiroldo: firstname.lastname@example.org
Expand the visibility of your company’s products and services by sponsoring an item for the 2019 AAPM Spring Clinical Meeting!
These sponsorships are built to help maximize your reach and visibility to current and potential customers. New sponsorship opportunities and formats are reviewed and added each year to help exhibitors best reach their meeting goals.
We welcome and encourage all participating exhibitors to sponsor items listed below. In order to reserve a sponsorship event or item, please complete and return the Sponsorship Form by February 26th.
In addition to specific recognition associated with each opportunity, ALL sponsorships include:
Welcome Reception & Premium Island Space – $5,000 per sponsor
Welcome Reception – $3,000 per sponsor
Wireless for the AAPM Meeting Rooms and Exhibit Hall - $3,000 (limited to one sponsor)
Morning Session with Coffee and Pastries - $2,500 (3 Sponsorships Available)
**Commitment/logo required by February 26th**
Saturday, 7:00 AM
Sunday, 7:00 AM
Monday, 7:00 AM
Lunch Sponsors - $2,000 per sponsor / per day (Saturday or Sunday)
Badge Lanyards - $2,000 (limited to one sponsor) **Commitment/logo required by February 15th**
NEW! Attendee Tote Bags - $1,000 plus Project Costs (limited to one sponsor) **Commitment required by February 15th**
Morning and Afternoon Breaks - $1,000 (6 Sponsorships Available)
Saturday 10:00 AM, 4:00 PM
Sunday 10:00 AM, 4:00 PM
Monday 10:00 AM, 4:00 PM
Mobile Device Charging Station - $500 per sponsor
All Exhibitors are invited to advertise in the Journal of Applied Clinical Medical Physics. Information on rates, mechanical specifications and deadlines will be available as soon as possible.
Buyers Guide Information
Your company contact information and product description will be posted in the online Buyers Guide on the meeting website and included in the registration packet distributed to attendees at the meeting. (Deadline: March 5th)
Buyers Guide Information – Please look for the details in your email!
Attendee Mailing List
As an Exhibitor, you have the opportunity for a direct mail campaign - use the list of 2019 Spring Clinical Meeting scientific registrants.
The Spring Clinical Meeting Attendee List can only be purchased from AAPM. Proceed with caution if company’s other than AAPM contact you to purchase the list. Please be aware that they have no relationship with AAPM. You put yourself at financial risk if you provide them your credit card information
*Note: Email addresses will be provided for Registrants who consented to the release of personal email addresses.
$0.30 per label x number of registered attendees at time order is received = $Total Cost
To order, link here: Attendee Registrant Mailing Labels
Corporate Affiliates are provided Two Complimentary Mailing Lists each year. The meeting attendee list may be used as one of these complimentary mailing lists. Corporate Affiliates may purchase the meeting attendee list at a reduced cost:
Frequently Asked Questions
Q. How do you ship your lists?
A. via Email
Q. In what formats do you offer the AAPM mailing list? (back to the top)
A. The AAPM mailing list is in electronic format only, Microsoft Excel.
Q. How soon will I get my list?
A. Under ordinary circumstances most orders are filled within 5 business days. If an order is received on Monday, we try to send it out by the following Friday.
Q. What if I need it sooner?
A. We do offer rush jobs. There is a $50 fee associated with such a request. A 'rush job' is one that is requested to be received by a specific date that is less than five days after the date the order is received. Please inform us by telephone or email that you will be requesting a rush job so that we can be on the lookout for your order and handle it as soon as possible. Note: We often process jobs within a day or two of receipt, but it is not guaranteed.
Q. How many times can I use the list?
A. The lists are sold on a per-use basis. If you purchase one list, then you may use it once.
Q. Why do I have to include a sample of the mailing?
A. In order to ensure that our list is being used legitimately, we have a validation system in place. Whenever we come across a mailing that appears to have used our list, we check to see if we have sold a label to the sending company and that we have a sample on file. If we can't confirm that we sold labels for that mailing, then we start asking questions.
Q. What's to stop me from copying the names from the list that you gave me?
A. You are required to sign a statement stating that you will not do that.
Q. What if I have a question that isn't on this list?
A. Email us at email@example.com.
AAPM Logo Use
AAPM Spring Clinical Meeting Website Link
In an effort to reach as many potential attendees as possible, we encourage you to link to the AAPM 2019 Spring Clinical Meeting website http://www.aapm.org/meetings/2019SCM/ from your company website.