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Vendors with an interest in medical physics or related equipment, products, and services are invited to participate at the AAPM Spring Clinical Meeting Technical Exhibits.

The Technical Exhibits will be an integral part of the Spring Clinical Meeting program. Its purpose is to further the scientific, technical, and educational advancement of the theory and practice of medical physics and the related arts and sciences.

We hope you'll plan to join us!

New this year!

  • Exhibitors can use personal lead retrieval apps to scan attendee badges. More information will be available soon.
  • Additional Personnel Registration fees have changed:
    • Additional Full Exhibitor Personnel Registration $605 each
    • Technical Exhibit Hall Only $305 each
    • Click here for more information on Registration.
  • Exclusive opportunity for sponsors! Sponsors will be able to place ONE pop up banner in the hallway leading to the Exhibits. Expand the visibility of your company’s products and services by sponsoring an item for the 2019 AAPM Spring Clinical Meeting! Sponsorship Information

Items of Interest!

  • Premium Island Exhibits

    This opportunity offers Exhibitors a creative way to stand out at the Spring Clinical Meeting.

    These Premium Island Exhibits will be placed at the front of the room, allowing your display to be seen as you enter the Exhibit Hall. This opportunity is limited to four companies and will be offered as first-come, first-serve. Check out the floorplan to see where these exhibits will be placed. Make your presence known!

  • Vendor Education Sessions

    Want more one on one time with attendees? Have a new product you want to present? 

    Vendor Education Sessions were a success last year. They are being offered again as an initiative to increase interaction between Vendors and Attendees. Take advantage of your time at the meeting to inform current customers of new advances in your products and the chance to gain new clients! More information.

  • The Welcome Reception is a great opportunity to meet and talk with the meeting attendees. This year the reception will take place in the Exhibit Hall. Exhibitors are encouraged to attend and mingle with attendees. 

    Please check your registration category to confirm if a ticket is included with your registration. Complimentary and Additional Full registrations include the Welcome Reception ticket. Technical Exhibit Hall Only registrations will need to purchase the ticket. 

  • AAPM encourages exhibitors to take advantage of the opportunity to host events during the Spring Clinical Meeting. Please take note, the Monday lunch break is a great opportunity for such an event! If you wish to host an event review the information posted under Exhibitor Activities. Contact Rachel Smiroldo with any questions.

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Show Dates & Hours


March 29

March 30
March 31
April 1
Exhibitor Registration 2:00 p.m. – 6:00 p.m. 2:00 p.m. – 6:00 p.m. 7:30 a.m. – 5:30 p.m. 7:30 a.m. – 5:30 p.m.
Exhibit Set Up 2:00 p.m. – 6:00 p.m. 7:00 a.m. – 9:00 a.m.    
EXHIBIT HOURS   9:00 a.m. - 4:30 p.m. 9:00 a.m. - 4:30 p.m. 9:00 a.m. - 12:30 p.m.

1:30 p.m. - 4:30 p.m.
Refreshment & Lunch Breaks   Break:
Exhibit Hall
10:00 a.m. – 10:30 a.m.
Exhibit Hall
10:00 a.m. – 10:30 a.m.
Exhibit Hall
10:00 a.m. -10:30 a.m.
Exhibit Hall Closed - Lunch in Emerald Bay Plaza - Main Hotel Level
12:30 p.m. – 1:30 p.m.
Exhibit Hall Closed - Lunch in Emerald Bay Plaza - Main Hotel Level
12:30 p.m. – 1:30 p.m.
On your own - Hall Closed
12:30 p.m. – 1:30 p.m.
Lunch will be provided Saturday and Sunday. Exhibitors are encouraged to dine with the attendees during the lunch breaks as this is a great opportunity to network with attendees!

Please note the Exhibit Hall will be closed at 12:30 pm on Saturday, Sunday and Monday for the lunch hour. At that time exhibitors and attendees will be asked to exit the Exhibit Hall and the doors will be locked. The Hall will reopen at 1:30pm.
Exhibit Hall
4:00 p.m. – 4:30 p.m.
Exhibit Hall
4:00 p.m. – 4:30 p.m.
Exhibit Hall
4:00 p.m. – 4:30 p.m.
Welcome Reception   Welcome Reception:
Exhibit Hall
6:00 p.m. – 7:30 p.m.

Exhibitors are invited to attend the Saturday evening Welcome Reception.
Exhibit Dismantling       4:30 p.m. - 5:30 p.m.

Dates to Remember

January 29

Exhibit Contract Due for First Round Assignments

January 31

Table Assignment Confirmation Notices - Exhibitors will be notified via email

February 27

Registration opens

February 26

Last day to reserve Sponsorships items and be included in Printed Materials

March 1

Last date to receive a refund for Table Space cancellation (minus 10%)

March 5

Online Buyers Guide Information Entry closes

March 8

Last day to make Hotel Reservations at the group rate

Who Attends

The Spring Clinical Meeting is designed to help Medical Physicists integrate emerging technologies into the clinical environment, keep abreast of regulatory and accreditation related issues, and provide a forum for the exchange of ideas in support of practice quality improvement.

2018 Spring Clinical Meeting Registration Number
Description 2018
Las Vegas
New Orleans
Salt Lake City
Member Full 243 264 236
Member Bring a Friend 20
Member Friend 21
Non-Member Full 2 1 4
Emeritus Member 1 0 0
Medical Dosimetrist 3 0 1
Resident Member 17 18 21
Resident Non-Member 0 0 0
Junior Member 3 2 1
Student Member 6 1 4
Student Non-Member 3 0 1
Daily Member 6 7 2
Daily Junior 2
Daily Non-Member 2 0 1
Daily Student Member 14 10 3
Daily Student Non-Member 1 3 2
Daily Resident Non-Member 1
Medical Dosimetrist Daily 1 0 0
Resident Member Daily 3 1 1
Speaker Daily Member 12 20 19
Speaker Daily Non-Member 8 3 6
Speaker Member 0 1 2
Speaker Non-Member 1 2 0
Program Directors 7 7 8
EXCOM 8 5 -
State Regulator 0 5 -
TOTAL SCIENCE 385 350 312
Exhibitor Complimentary
(1 per rented display table)
43 47 44
Exhibitor Additional Full Registration 7 9 5
Exhibitor Hall Only 20 20 14
Companion 3 6 4
GRAND TOTAL 458 432 379

Percentage of 2018 Attendees by Regions
Canada 2%
East North Central (IL, IN, MI, OH, WI) 12.36%
East South Central (AL, KY, MS, TN) 3.03%
Middle Atlantic (NJ, NY, PA) 14.09%
Mountain (AZ, CO, ID, MT, UT, WY) 9.32%
New England (CT, MA, NH, RI) 4.12%
Pacific (CA, OR, WA) 16.7%
South Atlantic (FL, GA, MD, NC, SC, VA, WV) 18.43%
West North Central (IA, MN, MO, ND, SD) 6.29%
West South Central (AR, LA, OK, TX) 13.66%
U.S. 97%
International 3%
2018 Professional Attendee Information

Who Exhibits

Vendors with an interest in medical physics or related equipment, products, and services are invited to participate at the AAPM Spring Clinical Meeting and Technical Exhibits. Click 2018 AAPM Spring Clinical Meeting Exhibitors for more information.

Meeting Attire

The meeting attire is business casual for the AAPM Spring Clinical Meeting.

Special Services

Description: Accessibility
AAPM wishes to take any steps required to ensure that no individual with a disability is excluded, denied services, segregated or otherwise treated differently due to the absence of auxiliary aids and services identified in the Americans with Disabilities Act. If any such services are necessary in order for you to participate in the AAPM Spring Clinical Meeting, please communicate your needs well in advance by marking the "special needs" box when pre-registering.


The Companion's registration fee includes access to all morning and afternoon breaks, and lunch services. Tickets to the Saturday evening Welcome Reception are sold separately. Please note, there will not be a Companions' Welcome Lounge at this year's meeting.

Child Care

AAPM will not be sponsoring child care during this meeting.
Parents will be responsible for making their own childcare arrangements.

Wellness Room

Individuals who need a private room for nursing or other personal medical reasons are welcome to use the Wellness Room. Please ask for a key at the AAPM registration desk.